[Owasp-leaders] Local chapter meeting - expenses

Ade Yoseman ade.putra at owasp.org
Mon Apr 9 16:16:37 UTC 2018

If follow chapter handbook

4.7.5 Money not Tracked by the Foundation
Chapter leaders should not be accepting finances/funds through their own
bank accounts. OWASP
Foundation (US) and OWASP Inc. (Europe) have been created for the purpose
of handling funds.
Other countries have hired third party companies to handle their finances.
If OWASP funds will
be handled by a third party, notify the OWASP Foundation in advance to make
sure any necessary
paperwork is completed.
If the sponsor pays the vendor directly (for signage, food, venue, etc.),
then this is a transaction
that the Foundation does not need to track. However, if the sponsor needs a
receipt or record of the
transaction (for tax or other purposes), the money WILL need to go through
the Foundation.
Money should track by foundation (kelly santalucia)
My best experience is find sponsor which provide meeting venue and some
meals ... and trying to get volunteer speaker (which not must pay for
speaking /speaking fee)


On Monday, April 9, 2018, <jan.kopecky at owasp.org> wrote:

> Hello Chapter Leaders,
> I have a question regarding how you handle expenses in your local
> chapters. I would like to say that I have read Chapter Leaders handbook so
> I know what is in there I’m rather asking for your personal experience and
> also double checking that the way we do it in Czech Republic is indeed OK.
> In general I try to keep things as simple as possible and not complicate
> them more than necessary. Usually we do not request any funds/invoice/etc.
> from OWASP, but we pay for all necessary stuff (food, venue, etc.) on our
> own and then send the bill to sponsor, who send us the money. In case we
> have foreign speakers (which is very often) they pay flight tickets and
> accommodation on their own, then they request the money from one of our
> sponsors.
> Is this approach OK? Do you have any recommendations?
> Thanks a lot,
> Jan


Ade Yoseman
OWASP Volunteer <https://www.owasp.org/index.php/Jakarta>
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