<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto"><div><span></span></div><div><div>Alcon;</div><div><br></div><div>Every board member is assigned to a role as outlined in the bylaws every board member should have an oral and/or a written report at every board meeting.  </div><div><br></div><div>In the event they are unable to attend the board meeting in person or via teleconference they should still be submitting their written report of <b>progress</b> (since the last meeting) <b>plans</b> (things they are working on before the next meeting) and <b>problems</b> (that assistance or discussion is needed that forms the agenda) OR simply a written statement that no report is applicable perhaps they were on holiday as example.</div><div><br></div><div>Further if you are not going to attend the meeting TELL SOMEONE before the meeting.</div><div><br></div><div><a href="https://www.owasp.org/index.php/August_12,_2015">https://www.owasp.org/index.php/August_12,_2015</a> (see prior reports)</div><div><br></div><div>There's a lot of energy spent on emails that somebody missing a board meeting and the fact is if you read the job(bylaws) try to accommodate it best you can. The feeling that someone is not pulling his/her weight by missing a meeting could be a indicator but not the only responsibility of the role... In this case the foundations Treasurer who should have reviewed and signed off at least quarterly on the  employee/bookkeepers accounting report too.  Is there confidence in the performance of the Treasurer that is the elephant in the room question.</div><div><br></div><div>Remember that <b>the meetings are recorded with Goto meeting  for that purpose and should be viewed and affirmed they have reviewed them if anyone misses a board session </b> (This is common practice for global boards)  a votes still count if called for the record</div><div><br></div><div>And recorded here:</div><div><a href="https://www.owasp.org/index.php/OWASP_Board_Votes">https://www.owasp.org/index.php/OWASP_Board_Votes</a></div><div><br></div><div>.... and yes a quorum is needed for the meeting to actually happen so at least a majority needs to show up.</div><div><br></div><div><br>Sent from my iPhone</div><div><br>On Aug 15, 2015, at 6:24 AM, Tobias <<a href="mailto:tobias.gondrom@owasp.org">tobias.gondrom@owasp.org</a>> wrote:<br><br></div><blockquote type="cite"><div>
  
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    <div class="moz-cite-prefix">I agree. <br>
      <br>
      We could make changes if the board wants. <br>
      <br>
      My mean reason is that we now have a much more global board and
      that finding time slots that are ok for most is not always easy.
      Equally, I would not want us to discriminate board members from
      other regions just because the timezone is making attending very
      hard. <br>
      Technically, there have been board meetings for some participants
      (from Hawaii, Australia and Asia) at times like 6:00am, midnight,
      1:00am (and at the beginning of the year also two times I believe
      also at 4:00am Australia time). <br>
      We try our best to find good times and to spread the pain more
      equally, but it is not always easy. <br>
      <br>
      Maybe the 75% mark is a bit high considering the global
      distribution of our board. <br>
      And/or we change from "must" to "may". <br>
      <br>
      Up to what the board and community feels is tolerable. <br>
      <br>
      Just a thought. <br>
      <br>
      Best, Tobias<br>
      <br>
      <br>
      <br>
      On 15/08/15 03:29, Jim Manico wrote:<br>
    </div>
    <blockquote cite="mid:B7E4DA59-8A57-49C8-82FB-4BFAF274A317@owasp.org" type="cite">
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      <div>Well said Paul. I do not think a forced vote is necessary. I
        agree with your suggestion that we change the bylaws on this.<br>
        <br>
        <div>--</div>
        <div>Jim Manico</div>
        <div>
          <div apple-content-edited="true" class="">
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              <div class=""><span style="background-color: rgba(255,
                  255, 255, 0);">Global Board Member</span></div>
              <span style="background-color: rgba(255, 255, 255, 0);">OWASP
                Foundation</span>
              <div class=""><a moz-do-not-send="true" href="https://www.owasp.org/" class="" style="background-color: rgba(255, 255, 255, 0);"><font color="#000000">https://www.owasp.org</font></a></div>
            </div>
          </div>
          <div class=""><span style="background-color: rgba(255, 255,
              255, 0);">Join me at <a moz-do-not-send="true" href="http://appsecusa.org/" target="_blank" class="">AppSecUSA</a> 2015!</span></div>
        </div>
      </div>
      <div><br>
        On Aug 14, 2015, at 5:34 AM, Paul Ritchie <<a moz-do-not-send="true" href="mailto:paul.ritchie@owasp.org">paul.ritchie@owasp.org</a>>
        wrote:<br>
        <br>
      </div>
      <blockquote type="cite">
        <div>
          <div dir="ltr">Hi All:    I double checked the policy on the
            75% Rule we just approved back in May of this year, and it
            does allow some flexibility.
            <div><br>
            </div>
            <div>However, the wording does say "<i>Failure by a board
                member to meet the 75% attendance requirement after any
                tabulation will cause a mandatory vote of
                confidence....." </i></div>
            <div><br>
            </div>
            <div>Personally, as we make other changes to bylaws, I would
              recommend we change this to<i style="text-decoration:underline"> "...may cause a
                vote..."</i>    This will give the Board flexibility to
              have a off-line, profession talk with anyone missing a few
              board meetings 'first', before going to a vote.</div>
            <div><br>
            </div>
            <div>So, for now, we can add this to the Sept. board agenda
              under "house keeping", and simply "acknowledge the
              attendance gap, with a legitimate explanation".<br>
            </div>
            <div><br>
            </div>
            <div>I think we all recognize and greatly appreciate the
              work Fabio is doing on behalf of OWASP, so a change to the
              wording of the bylaws may be the best path forward.<br>
              <div class="gmail_extra"><br clear="all">
                <div>
                  <div class="gmail_signature">
                    <div dir="ltr">
                      <div>
                        <div dir="ltr">
                          <div>Best Regards, Paul Ritchie</div>
                          <div>OWASP Executive Director</div>
                          <div><a moz-do-not-send="true" href="mailto:paul.ritchie@owasp.org" target="_blank">paul.ritchie@owasp.org</a> </div>
                          <div><br>
                          </div>
                        </div>
                      </div>
                    </div>
                  </div>
                </div>
                <br>
                <div class="gmail_quote">On Fri, Aug 14, 2015 at 8:05
                  AM, Josh Sokol <span dir="ltr"><<a moz-do-not-send="true" href="mailto:josh.sokol@owasp.org" target="_blank">josh.sokol@owasp.org</a>></span>
                  wrote:<br>
                  <blockquote class="gmail_quote" style="margin:0 0 0
                    .8ex;border-left:1px #ccc solid;padding-left:1ex">
                    <div dir="ltr">
                      <div>I will admit that the last meeting time was
                        inconvenient for me as well, but the the idea
                        was to spread around the pain of meeting times. 
                        Andrew and Jim have suffered through early and
                        late meeting times as well.  It is not a big
                        deal, and is almost expected, that you will miss
                        a meeting or two.  That is OK.  But I'm not sure
                        you can say "It was at midnight" for the
                        February and March meetings that were missed as
                        well and I think that was Jim's point.  Right
                        now, you are OK, as long as you make the
                        remaining meetings this year.  If you don't,
                        then a vote COULD be taken to remove you.  That
                        said, considering you aren't running for
                        re-election, I'm not sure what the point would
                        be in removing you so close to the end of your
                        term anyway.<span class="HOEnZb"><font color="#888888"><br>
                            <br>
                          </font></span></div>
                      <span class="HOEnZb"><font color="#888888">~josh<br>
                        </font></span></div>
                    <div class="HOEnZb">
                      <div class="h5">
                        <div class="gmail_extra"><br>
                          <div class="gmail_quote">On Fri, Aug 14, 2015
                            at 5:04 AM, Jim Manico <span dir="ltr"><<a moz-do-not-send="true" href="mailto:jim.manico@owasp.org" target="_blank">jim.manico@owasp.org</a>></span>
                            wrote:<br>
                            <blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px
                              #ccc solid;padding-left:1ex">
                              <div bgcolor="#FFFFFF" text="#000000">
                                Fabio,<br>
                                <br>
                                I was in the process of updating the
                                board attendance when I noticed this.
                                <a moz-do-not-send="true" href="https://docs.google.com/spreadsheets/d/1wpaOCBP-qrnde0sLiglDMJOUCtse6oB-zf3ONCkWgZk/edit?pli=1#gid=6" target="_blank">https://docs.google.com/spreadsheets/d/1wpaOCBP-qrnde0sLiglDMJOUCtse6oB-zf3ONCkWgZk/edit?pli=1#gid=6</a><br>
                                <br>
                                I do not blame you for missing meetings
                                at midnight. We might want to revisit
                                this policy since the board is so
                                global.<span><br>
                                  <pre cols="72">-- 
Jim Manico
Global Board Member
OWASP Foundation
<a moz-do-not-send="true" href="https://www.owasp.org" target="_blank">https://www.owasp.org</a>
Join me at AppSecUSA 2015!</pre>
                                  <br>
                                  <br>
                                </span>
                                <div>
                                  <div>
                                    <div>On 8/13/15 10:37 PM, Fabio
                                      Cerullo wrote:<br>
                                    </div>
                                    <blockquote type="cite"> Jim,
                                      <div><br>
                                      </div>
                                      <div>Thanks for checking my
                                        attendance to the Board
                                        meetings. </div>
                                      <div><br>
                                      </div>
                                      <div>The meeting this week was at
                                        midnight (Irish time) based on
                                        the schedule published:</div>
                                      <div><br>
                                      </div>
                                      <div><a moz-do-not-send="true" href="https://www.owasp.org/index.php/Board#tab=Agenda_for_2015_Meetings" target="_blank">https://www.owasp.org/index.php/Board#tab=Agenda_for_2015_Meetings</a></div>
                                      <div><br>
                                      </div>
                                      <div>I’m afraid cannot attend
                                        during those hours so will
                                        appreciate if the times could be
                                        reviewed?</div>
                                      <div><br>
                                      </div>
                                      <div>Please don’t worry about the
                                        next one, I will be in San
                                        Francisco time zone (PST).</div>
                                      <div><br>
                                      </div>
                                      <div>Regards,</div>
                                      <div><br>
                                        <div>
                                          <div style="color:rgb(0,0,0);letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;word-wrap:break-word">
                                            <div style="color:rgb(0,0,0);letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;word-wrap:break-word">
                                              <div>Fabio Cerullo</div>
                                              <div>Global Board Member</div>
                                              OWASP Foundation
                                              <div><a moz-do-not-send="true" href="https://www.owasp.org" target="_blank">https://www.owasp.org</a></div>
                                              <div>Join me at <a moz-do-not-send="true" href="https://2015.appsecusa.org" target="_blank">AppSecUSA 2015</a> in
                                                San Francisco!</div>
                                            </div>
                                          </div>
                                        </div>
                                        <br>
                                        <div>
                                          <blockquote type="cite">
                                            <div>On 13 Aug 2015, at
                                              22:30, Jim Manico <<a moz-do-not-send="true" href="mailto:jim.manico@owasp.org" target="_blank">jim.manico@owasp.org</a>>

                                              wrote:</div>
                                            <br>
                                            <div>Fabio,<br>
                                              <br>
                                              Your attendance to OWASP
                                              Board meetings in 2015
                                              dropped to 62% yesterday
                                              which puts you under the
                                              required 75% per our
                                              bylaws.<br>
                                              <br>
                                              If you attend every other
                                              board meeting this year,
                                              you will be at exactly 75%
                                              attendance, your minimum
                                              required attendance.<br>
                                              <br>
                                              If you miss another
                                              meeting, you are NOT
                                              immediately removed from
                                              the board. It requires a
                                              vote.<br>
                                              <br>
                                              FYI,<br>
                                              <br>
                                              -- <br>
                                              Jim Manico<br>
                                              Global Board Member<br>
                                              OWASP Foundation<br>
                                              <a moz-do-not-send="true" href="https://www.owasp.org" target="_blank">https://www.owasp.org</a><br>
                                              Join me at AppSecUSA 2015!<br>
                                              <br>
_______________________________________________<br>
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                                              <a moz-do-not-send="true" href="mailto:Owasp-board@lists.owasp.org" target="_blank">Owasp-board@lists.owasp.org</a><br>
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_______________________________________________<br>
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                    _______________________________________________<br>
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      <pre wrap="">_______________________________________________
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</div></blockquote><blockquote type="cite"><div><span>_______________________________________________</span><br><span>Owasp-board mailing list</span><br><span><a href="mailto:Owasp-board@lists.owasp.org">Owasp-board@lists.owasp.org</a></span><br><span><a href="https://lists.owasp.org/mailman/listinfo/owasp-board">https://lists.owasp.org/mailman/listinfo/owasp-board</a></span><br></div></blockquote></div></body></html>