[Owasp-board] FOR APPROVAL - Fwd: Booking Contract - OWASP Summit 20th April 2018 - Woburn Forest

Tom Brennan tomb at owasp.org
Sun Sep 17 15:27:23 UTC 2017


Noted will add the motion to the consent agenda for the 19th https://www.owasp.org/index.php/Board

I assume Tobias or Martin will represent it for you then? 


> On Sep 17, 2017, at 6:00 AM, Seba <seba at owasp.org> wrote:
> 
> Hi,
> 
> The OWASP Summit 2018 is approved in OCMS.
> Attached you find the budget proposal for 2018.
> This does not include the (separately requested) seed fund.
> Our aim is to at least break even overall on the event in 2018.
> We will sell more tickets by creating an additional OWASP User Track for organisations or individuals to participate and exchange experiences and use cases of using OWASP best practices.
> Given the success and outcome of 2017, together with a longer preparation time, we also intend to attract higher sponsorship and will create ""villa-booths"" for sponsors to showcase their technical expertise.
> 
> To start the preparation we need the contract with the venue signed.
> The contract is for hiring the lodges for about 35.000 USD and 77.000 USD for hiring the Venue.
> As there is no executive director - please approve this contract and authorize someone from the board or Matt Tesauro to sign this contract?
> 
> Can you approve this during the upcoming board meeting on 19-September?
> 
> Thank you
> 
> Regards,
> 
> Seba
> 				
> 
> 
> ---------- Forwarded message ---------
> From: Clairemarie Rogan <Clairemarie.Rogan at centerparcs.co.uk>
> Date: Tue, Aug 1, 2017 at 3:38 PM
> Subject: Booking Contract - OWASP Summit 20th April 2018 - Woburn Forest
> To: Seba <seba at owasp.org>, Dinis Cruz <dinis.cruz at owasp.org>, dinis <dinis at owasp.org>, Matt Tesauro <matt.tesauro at owasp.org>, Francois <francois at devseccon.com>
> Cc: Liz Pilling <Liz.Pilling at centerparcs.co.uk>, Daniel Elliott <daniel.elliott at centerparcs.co.uk>, Hermione Gingell <hermione.gingell at centerparcs.co.uk>
> 
> 
> Hello All
> 
>  
> 
> Hope you are well.
> 
>  
> 
> Further to your recent email, please see attached booking contracts and deposit invoices for both accommodation and venue/catering along with a health and safety questionnaire and terms and conditions of booking for your event at Woburn Forest commencing Friday 20th April – Friday 27th April 2017.
> 
>  
> 
> Please can you sign the contract and complete the attached health and safety form and return back to my e-mail address.    
> 
>  
> 
> Once I have received your signed contract - The next step is for me to forward your file over to the team at Woburn who will be in contact to discuss the finer points of your booking. i.e Final agenda / menu’s etc. 
> 
>  
> 
> I am delighted to see that you are confirming your 2nd event at Woburn Forest and I am sure you will all have another successful Summit in April 2018.
> 
>  
> 
> I look forward to receiving your completed paperwork.
> 
>  
> 
> Should you require any assistance in the meantime, please do not hesitate in contacting me.
> 
>  
> 
> Kind Regards
> 
> Claire-Marie Rogan
> 
>  
> 
> Corporate Account Executive
> 
> Center Parcs Head Office
> 
> One Edison Rise
> 
> New Ollerton
> 
> Newark
> 
> Nottinghamshire
> 
> NG22 9DP
> 
> 01623 821633
> 
>  
> 
> From: Clairemarie Rogan 
> Sent: 28 July 2017 10:04
> To: 'Seba'; Dinis Cruz; dinis; Matt Tesauro; Francois
> Cc: Liz Pilling; Daniel Elliott; Hermione Gingell
> Subject: RE: OWASP Summit dates/option 2018
> 
>  
> 
> Hello Seba
> 
>  
> 
> This is great news!
> 
>  
> 
> Can I ask if you just want to contract at the 13 Exclusive lodges?  On your last event you had some additional 4 bedroom executive lodges are you requiring any on top of the 13 exclusive lodges you have on hold.
> 
>  
> 
> The cost per 4 bedroom Executive lodge will be £1,712.00 per lodge inc vat.
> 
>  
> 
> Can you please let me know this morning if you would like any of the executive lodges and I can add to the contract.
> 
>  
> 
> As before I will put two contracts and 2 invoices together for you.  One for accommodation only and the other for the venue space and meal and refreshments requirements.  Both contract will need to be signed.
> 
>  
> 
> I look forward to hearing back from you this morning. 
> 
>  
> 
> Kind Regards
> 
> Claire-Marie Rogan
> 
>  
> 
> Corporate Account Executive
> 
> Center Parcs Head Office
> 
> One Edison Rise
> 
> New Ollerton
> 
> Newark
> 
> Nottinghamshire
> 
> NG22 9DP
> 
> 01623 821633
> 
>  
> 
> From: Seba [mailto:seba at owasp.org] 
> Sent: 27 July 2017 19:58
> To: Clairemarie Rogan; Dinis Cruz; dinis; Matt Tesauro; Francois
> Cc: Liz Pilling; Daniel Elliott; Hermione Gingell
> Subject: Re: OWASP Summit dates/option 2018
> 
>  
> 
> hi Clairemarie,
> 
>  
> 
> sorry for the delay on our side
> 
>  
> 
> I confirm that we will hire the venue and the lodges for the mentioned period.
> 
>  
> 
> Can you prepare a contract from your side, I will then chase it for review & signing within OWASP.
> 
> Do take into account I will be on holiday in the coming weeks, and will be back on 16-Aug.
> 
>  
> 
> Thank you 
> 
>  
> 
> Kind regards
> 
>  
> 
> Seba
> 
>  
> 
> On Thu, Jul 27, 2017 at 6:56 AM Clairemarie Rogan <Clairemarie.Rogan at centerparcs.co.uk> wrote:
> 
> Good Afternoon All
> 
>  
> 
> Hope you are well.
> 
>  
> 
> Just to let you know I have been chased by my Yield Accommodation Team today, asking me if you wish to proceed with the accommodation you have on hold.   
> 
>  
> 
> We are only meant to hold accommodation for a maximum of 14 days and you have now had the Exclusive Lodges on hold since the 19th June.  They have therefore asked me to advise we can only continue to hold them until 5pm Monday 31st July.  This also goes for the event space as we do have other clients who are interested in the dates you are holding.   
> 
>  
> 
> If you wish to proceed to contract please do let me know and I will be happy to draw up a contract and invoice for you.  
> 
>  
> 
> I look forward to hearing back from you with positive news.
> 
>  
> 
> Kind Regards
> 
> Claire-Marie Rogan
> 
>  
> 
> Corporate Account Executive
> 
> Center Parcs Head Office
> 
> One Edison Rise
> 
> New Ollerton
> 
> Newark
> 
> Nottinghamshire
> 
> NG22 9DP
> 
> 01623 821633
> 
>  
> 
> From: Clairemarie Rogan 
> Sent: 20 July 2017 10:02
> 
> 
> To: Seba; Dinis Cruz; dinis; Matt Tesauro; Francois
> Cc: Liz Pilling; Daniel Elliott; Hermione Gingell
> Subject: RE: OWASP Summit dates/option 2018
> 
>  
> 
> Hello Seba
> 
>  
> 
> Hope you are well?
> 
>  
> 
> A quick courtesy e-mail to ask your thoughts on the revised proposal and to see if you do require any Executive lodges putting on hold.
> 
>  
> 
> We will need to start moving forward with how you would like to proceed, even though the event is not until next year you are holding all of our Exclusive accommodation.  Rates for accommodation are only valid for 14 days then a requote will be required. 
> 
>  
> 
> I look forward to hearing back from you soon.
> 
>  
> 
> Kind Regards
> 
> Claire-Marie Rogan
> 
>  
> 
> Corporate Account Executive
> 
> Center Parcs Head Office
> 
> One Edison Rise
> 
> New Ollerton
> 
> Newark
> 
> Nottinghamshire
> 
> NG22 9DP
> 
> 01623 821633
> 
>  
> 
> From: Clairemarie Rogan 
> Sent: 17 July 2017 11:04
> To: 'Seba'; Dinis Cruz; dinis; Matt Tesauro; Francois
> Cc: Liz Pilling; Daniel Elliott; Hermione Gingell
> Subject: RE: OWASP Summit dates/option 2018
> 
>  
> 
> Hello Seba
> 
>  
> 
> Hope you are well!
> 
>  
> 
> I can confirm you are holding all of the Exclusive Lodges which we have on Village, therefore if you think there will be more than 78 delegates coming to your event, you will need to hold some executive lodges as well.
> 
>  
> 
> If you know roughly how many you will require I can get a price for you for them.  
> 
>  
> 
> Kind Regards
> 
> Claire-Marie Rogan
> 
>  
> 
> Corporate Account Executive
> 
> Center Parcs Head Office
> 
> One Edison Rise
> 
> New Ollerton
> 
> Newark
> 
> Nottinghamshire
> 
> NG22 9DP
> 
> 01623 821633
> 
>  
> 
> From: Seba [mailto:seba at owasp.org] 
> Sent: 17 July 2017 09:48
> To: Clairemarie Rogan; Dinis Cruz; dinis; Matt Tesauro; Francois
> Cc: Liz Pilling; Daniel Elliott; Hermione Gingell
> Subject: Re: OWASP Summit dates/option 2018
> 
>  
> 
> hi Clairemarie,
> 
>  
> 
> Can you hold all the Exclusive lodges? How many are there in total?
> 
>  
> 
> Thanks,
> 
>  
> 
> Seba
> 
>  
> 
> On Mon, Jul 17, 2017 at 9:25 AM Clairemarie Rogan <Clairemarie.Rogan at centerparcs.co.uk> wrote:
> 
> Good Morning
> 
>  
> 
> Hope you are all well and have had a lovely weekend.
> 
>  
> 
> After sending out the revised proposal last week, I wanted to check you have everything you need to make a decision on how you would like to proceed with holding another event with us next year.
> 
>  
> 
> At the moment we are only holding 13 Exclusive lodges, therefore if you do require any of the 4 Bedroom Executive Lodges please do let me know and I can hold these off as well for you.   
> 
>  
> 
> If you have any questions about the proposal or require any extra information to support the proposal please do not hesitate to ask.
> 
>  
> 
> I look forward to hearing back from you this week with an update.
> 
>  
> 
> Kind Regards
> 
> Claire-Marie Rogan
> 
>  
> 
> Corporate Account Executive
> 
> Center Parcs Head Office
> 
> One Edison Rise
> 
> New Ollerton
> 
> Newark
> 
> Nottinghamshire
> 
> NG22 9DP
> 
> 01623 821633
> 
>  
> 
> From: Clairemarie Rogan 
> Sent: 12 July 2017 10:29
> To: 'Dinis Cruz'
> 
> 
> Cc: Seba (Owasp); Liz Pilling; dinis; Daniel Elliott; Matt Tesauro; Francois; Hermione Gingell
> Subject: RE: OWASP Summit dates/option 2018
> 
>  
> 
> Good Morning Dinis
> 
>  
> 
> Hope you are well.  Apologies for the delayed response.  Liz has been on annual leave and I have been waiting for her to come back to clarify a few items.
> 
>  
> 
> Liz has asked me to make some changes to the proposal I sent to you in June.  She has asked me to add lunch and evening meal options to the proposal to make things simpler when it comes to the coordination stage.  I have also added to the extras box how much it will cost if you do wish to have a lodge clean half way through the break in case of swapping any delegates over.
> 
>  
> 
> I have amended the numbers to 78 from 20 this was a typo.  I have got the 78 delegates by basing the 13 Exclusive lodges we have on hold on a twin occupancy basis.  If you require any additional Executive lodges please do let me know and I will get a price for you.
> 
>  
> 
> If you have any questions please do not hesitate to ask.
> 
>  
> 
> Kind Regards
> 
> Claire-Marie Rogan
> 
>  
> 
> Corporate Account Executive
> 
> Center Parcs Head Office
> 
> One Edison Rise
> 
> New Ollerton
> 
> Newark
> 
> Nottinghamshire
> 
> NG22 9DP
> 
> 01623 821633
> 
>  
> 
> From: Dinis Cruz [mailto:dinis.cruz at owasp.org]
> 
> Sent: 19 June 2017 17:42
> To: Clairemarie Rogan
> Cc: Seba (Owasp); Liz Pilling; dinis; Daniel Elliott; Matt Tesauro; Francois; Hermione Gingell
> Subject: RE: OWASP Summit dates/option 2018
> 
>  
> 
> Thx, I'm confused by the 20 delegates number, how did you reached it?
> 
>  
> 
> On 19 Jun 2017 4:30 pm, "Clairemarie Rogan" <Clairemarie.Rogan at centerparcs.co.uk> wrote:
> 
> Good Afternoon Seba
> 
>  
> 
> Hope you are well.
> 
>  
> 
> I am so pleased that your event went well and you are looking to hold another with us at Woburn Forest.
> 
>  
> 
> Please see attached a proposal of costs for the new dates you have requested. 
> 
>  
> 
> I have held the event space and accommodation for you and will be happy to keep on hold for 2 weeks until 3rd July 2017.
> 
>  
> 
> Please be aware I am on annual leave as of 11am tomorrow and will not be returning to work until Thursday 29th June 2017.  If you have any urgent queries while I am away please feel free to contact Liz or  the corporate team via our events mailbox: centerparcs.events at centerparcs.co.uk.
> 
>  
> 
> Kind Regards
> 
> Claire-Marie Rogan
> 
>  
> 
> Corporate Account Executive
> 
> Center Parcs Head Office
> 
> One Edison Rise
> 
> New Ollerton
> 
> Newark
> 
> Nottinghamshire
> 
> NG22 9DP
> 
> 01623 821633
> 
>  
> 
> From: Seba [mailto:seba at owasp.org] 
> Sent: 18 June 2017 12:19
> To: Clairemarie Rogan; Liz Pilling
> Cc: dinis; Francois; Matt Tesauro
> Subject: OWASP Summit dates/option 2018
> 
>  
> 
> Hi Claire-Marie, Liz,
> 
>  
> 
> As discussed with Liz last Friday.
> 
> We would like to put an option on 23-27 April 2018 for
> 
> 1) renting the venue
> 
> 2) renting all the exclusive lodges that are near to the venue
> 
>  
> 
> Can you lock our option and send us a quote?
> 
>  
> 
> Thank you
> 
>  
> 
> Kind regards
> 
>  
> 
> Seba
> 
>  
> 
> Center Parcs Limited
> 
> Registered in England Number: 01908230 Registered Office: One Edison Rise, New Ollerton, Newark, Nottinghamshire NG22 9DP www.centerparcs.co.uk
> 
>  
> 
> This electronic transmission and any attachments are confidential and must not be made available to anyone other than the intended addressee. If you receive this communication in error, please tell us as soon as possible.
> 
>  
> 
> Whilst we try to ensure that messages and attachments are virus-free, we cannot accept responsibility where this is not the case. No responsibility is accepted by us for personal e-mails or those unconnected with our business.
> 
>  
> 
> Center Parcs contracts on standard terms of business, which are available upon request, and which may not be varied or superseded without our express written permission.
> 
>  
> 
> Please consider the environment before printing this email
> 
> <Booking Contract - Accommodation Only.pdf>
> <Deposit & Final Invoice - Accommodation Only.pdf>
> <Booking Contract - Venue Hire & Catering.pdf>
> <Deposit & Final Invoice - Venue Hire & Catering.pdf>
> <Center Parcs Corporate Events Terms and Conditions 1.0.pdf>
> <Corporate Events Health & Safety Questionnaire.doc>
> <owasp-summit-2018-budget v20170907.xlsx>
> _______________________________________________
> Owasp-board mailing list
> Owasp-board at lists.owasp.org
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