[Owasp-board] Summit

Seba seba at owasp.org
Sun Oct 1 16:46:06 UTC 2017

Hi Matt, board,

Although we understand there are budgetary challenges, we regret that the
board does not support the 2018 summit.
We believe this is core to the owasp mission and produces tangible outcomes
for the projects and our community.
The main reason for the summit success is organizing it separately from an
appsec conference (too many other obligations and distractions).

We will continue to organize the summit and start raising sponsoring
income, project/chapter support and tickets.
We are adjusting our ambitions, will start small and fund/contract our
lodges/venue with income in the coming months.

*I hope we can still count on your support and invite you to organize a
board meeting during the week of 23-27 April 2018 in Woburn, UK at the

Regarding the financial outcome of the 2017 summit:
I spend some time digging through the quickbooks extracts together with
Tom. We already had one meeting and are scheduling a follow up meeting.
Accounting (Alison/Virtual) missed transfers from the outreach funds +
there is a big mismatch on center parcs invoices and the accounting entries.
We are actually break even and did not use any seed fund!
I spend my volunteer time tracking all income/expenses and have evidence
for our actuals, whereas the quickbook entries are questionable to say the
This is more worrying to me than having financial support for the summit.

Kind regards,

Seba & the OWASP Summit team

On Tue, Sep 26, 2017 at 5:05 PM Matt Konda <matt.konda at owasp.org> wrote:

> Seba and Dinis,
> The board discussed the summit at our meeting last week and came to the
> conclusion that we could not justify the expense or staff support for the
> event as planned - specifically as a separate global event.
> We agreed that in the future we would work to leverage AppSec event
> venues, contracts, etc. to get efficiencies and to work to run the summit
> there.  We think this best captures the goals of the community and the
> responsible management of resources.  That is why I have not approved the
> contract or paid invoices.  I will be asking Laura to update OCMS as well -
> I’m not sure how the event got approved there but it was not a reflection
> of our readiness to get behind it.  The fact that we got very different
> financial reports from the team and the accountants was definitely an
> issue.  We also wonder if holding this event annually in the same location
> is really the best option for our community.  In summary, we just didn’t
> think it was the best use of the resources at our disposal.
> I understand this may be a big disappointment for you.  It is not a
> reflection of the quality of the event but only our ability to support it
> at this time.
> I certainly welcome further discussion around how to do this better - or
> how to clear up the discussions around funding and revenue and so forth.
> Regards,
> Matt
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