[Owasp-board] OWASP Staff Summit - March 5-7

Paul Ritchie paul.ritchie at owasp.org
Thu Feb 18 16:44:45 UTC 2016

Thanks Andrew, excellent feedback.

Best Regards, Paul Ritchie
OWASP Executive Director
paul.ritchie at owasp.org

On Wed, Feb 17, 2016 at 7:26 PM, Andrew van der Stock <vanderaj at owasp.org>

> As I mentioned in the Board meeting, I would like for the team to come
> with some ideas about how we can best recognise outstanding staff and make
> it meaningful.
> I understand the comment about the Projects - as in "staff should do
> this". It's important to know what a Board's role is - we help set the
> agenda, determine strategic goals, set budgets and ensure financial
> management is in order, delegate tasks, are your champions and number one
> fans. But the Board are generally not the do-ers. I know this can be a
> source of confusion with Board members who have previously been very hands
> on and are loathed to delegate. We must resist the doing, but enable our
> staff and volunteers to achieve our goals.
> If we are under specifying or over scheduling or both, please let us know,
> so we can work out if we need better comms, more specific proposals, more
> training, and where nothing is really helping, more staff to spread the
> load. Probably worth a discussion on how we can best work together to
> achieve our common goals and get stuff done.
> In some ways, I know working with folks like me can be frustrating as I am
> not a micromanager, as I tend not to focus initially on the details until I
> can see something concrete. I do have a very bad habit of getting fixated
> on the details once I have something I can see, but I try to resist as it's
> soul destroying to explain every little thing. I want to enable staff to do
> things in ways I can't imagine, and expect folks that I delegate work to
> have an idea of how to approach the task, execute it, and get it done in a
> reasonable time. If this is not the best way, please let me know. This may
> be the source of "staff handle this"... I'm not sure. I'm happy to change
> if you need it.
> The other thing is that after the chaos of previous boards, where many
> board members would have a lot of 1 on 1 communication and individual
> requests on staff, this was unmanageable. I think both last year's and this
> year's Board have really focused on working through Paul to manage and
> monitor the tasks we wanted done, and then obviously get things done. I am
> very happy to consider alternative ways the Board can make requests to
> Foundation staff, but I still want Paul involved so there are no surprises
> and he can monitor and manage work loads. I'm thinking something like a
> task pipeline, like Trello, or something in the CRM, whatever is best for
> our staff to provide visibility and to ensure things don't fall through the
> cracks.
> thanks,
> Andrew
> On Thu, Feb 18, 2016 at 11:50 AM, Paul Ritchie <paul.ritchie at owasp.org>
> wrote:
>> Hello Board:
>> Just a quick follow up on information about OWASP Staff Summit.
>> We have scheduled 1/2 day on Saturday, March 5 and all day on Sun/Monday
>> March 6-7 for a staff summit and F2F meeting, being held at a suburban
>> Hyatt in New Jersey.
>> Everyone will be there, except for Laura and Matt T, who both have family
>> obligations.  They will be dialing in as time permits over the 2.5 days
>> Our hotel costs are being reduced by using about 100,000 Hyatt "points"
>> we built up from AppSec Conferences.
>> Our meeting will have a Team Building and Communication focus, with as
>> much attention to 'How' we communicate and operate as a team vs. 'what' we
>> are each actually doing.
>> All staff members have made contributions to the agenda and each have
>> contributed to key topics they would like to see addressed, and resolved.
>> I recognize there are some questions about current staff levels and do we
>> need 'different skill sets', or more resource in the Projects or Events or
>> Marketing/PR area.  Our challenge is the lack of consensus at the Board
>> level....and at Project level on ideas being put forward as "Staff should
>> do this".
>> We are happy to address any Board topics or initiatives as long as there
>> is consensus that they are a 2016 priority and must be addressed.
>> Best Regards, Paul Ritchie
>> OWASP Executive Director
>> paul.ritchie at owasp.org
>> _______________________________________________
>> Owasp-board mailing list
>> Owasp-board at lists.owasp.org
>> https://lists.owasp.org/mailman/listinfo/owasp-board
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