[Owasp-board] 50K seed fund request (WAS: UPDATE FOR 14-DEC board meeting (WAS: input for Board meeting tomorrow 30-Nov - 150K seed fund request for summit 2017)

Seba seba at owasp.org
Thu Dec 15 06:17:57 UTC 2016

Dear all,

what was the outcome of this topic on the board meeting?

kind regards,


On Mon, Dec 12, 2016 at 6:54 PM Seba <seba at owasp.org> wrote:

> Dear all,
> We decided on the summit dates: 12-19 June 2016.
> And found a really good venue in the UK.
> We updated the budget with the information from the latest venue quote.
> SHORT Version: *we lowered the requested seed fund to 50.000 USD and
> include the full repayment of the seed fund in the budget.*
> *https://github.com/OWASP/owasp-devseccon-summit/blob/master/Logistics/FundRequest.md
> <https://github.com/OWASP/owasp-devseccon-summit/blob/master/Logistics/FundRequest.md> *is
> updated as well (with the link to the detailed budget).
> DETAILS of  the updated budget:
> We took into account the estimated number of attendees and 24h / day
> delegate split (60% - 40%).
> My assumption is that everybody comes/pays for the 5 days.
> 24h tickets are 992 USD for 5 days
> day tickets are 285 USD for 5 days
> people have to pay/arrange their own travel (less logistics for us).
> We also assume we will get help from owasp staff, so I lowered the Org
> team cost.
> We currently have 17500 USD in donations. (not counting the project summit
> budget which logically would be transferred to this summit).
> We lowered the estimated donations from chapters/projects to 40.000.
> The total expected spend on the venue will be about 151081.6 USD.
> This means *we need at least 45324.48 USD (30%) to reserve the venue
> within 2 weeks*.
> *So we lowered the requested seed fund to 50.000 and include the repayment
> of the seed fund in the budget.*
> We think the updated budget is realistic.
> By having the majority of the people pay their own ticket, the summit
> should easily break even (or maybe have a surplus as seed fund for next
> year).
> Timing:
> Once we get the seed fund and reserve the venue we should start the
> registrations asap.
> To cover the 30% reservation fee, we must sell *at least 46* 24h-tickets
> 10 weeks before the summit (3-APRIL).
> Currency:
> We have done the whole budgeting in USD.
> To eliminate currency risk (high) I propose we charge the tickets in GBP
> by wire (we have a GBP account in our Europe account).
> As stated before - I will not be able to join the call because of the
> timing (midnight for me).
> But feel free to call/connect to us beforehand (I can be reached on +32
> 478 504 117 - CET timezone).
> Looking forward to a positive response and seeing you all in June for our
> next Summit!
> Thank you,
> Kind regards,
> Seba, Dinis, Francois
> On Tue, Dec 6, 2016 at 8:22 AM Seba <seba at owasp.org> wrote:
> hi,
> As the board meeting on 30-Nov was cancelled, I added this to the 14-dec
> board meeting as topic.
> https://www.owasp.org/index.php/December_14,_2016
> 1) We really would like to have any *questions or concerns raised during
> the coming days?*
> We can then use the remaining days prior to the board call to respond to
> your questions and hopefully have your approval on the Dec 14th.
> 2) Can the timing of the board meeting be put somewhat earlier to make it
> more European time-zone friendly (and maybe put this early in the agenda)?
> We can then participate during the call.
> We see a lot of interest and enthusiasm from people that want to
> participate from inside and outside our community.
> Check out the list of 70+ people here
> http://doodle.com/poll/e8d4p955rc8guuru
> You should probably also add the dates you could make it?
> Kind regards,
> Seba
> On Mon, Nov 28, 2016 at 8:58 PM Seba <seba at owasp.org> wrote:
> hi Board,
> We have prepared extra information and our first draft budget (being
> reviewed by Laura/Andrew) here (and beow)-
> https://github.com/OWASP/owasp-devseccon-summit/blob/master/Logistics/FundRequest.md
> The timing does not allow me to participate in the call (midnight for CET
> timezone).
> You can contact us for any further questions or remarks.
> Hoping for an approval to push the summit forward and keep our momentum
> going!
> Kind regards
> Seba
> Our draft budget is available here:
> https://github.com/OWASP/owasp-devseccon-summit/blob/master/Budget/owasp-devseccon-summit-budget.xlsx
>  We will further refine and improve this together with Laura and Andrew
> in the coming days.
> We already submitted the summit in OCMS. Which is being followed-up by the
> OWASP staff.
> Next week we will have the summit week decided (probably in June 2017) and
> we are currently visiting and talking with multiple venues.
> As soon as we have the final timing we will contract the venue together
> with Laura, Matt and Andrew.
> Let's be clear: we do not ask for 150 as a sunk cost or as a blank cheque.
> We will tap into several sources of income to organize this summit:
>    1. people coming to the summit will be asked to cover their own
>    travel/accommodation. We will only sponsor invited people that do not have
>    support from their own organisation.
>    2. we will ask the participating projects for seed funds: e.g. SAMM
>    already donated 10.000 USD
>    3. we will ask chapters to sponsor the summit with the budget they
>    have available (potentially 750K+ USD)
>    4. we will create sponsor packages for our regular OWASP sponsors to
>    support this summit
> We do not expect that we will be making a profit, and that is not our
> goal.  But we will definitely want to break-even with the above sources of
> income (like we already did with the SAMM summits in previous years). We
> see the 150K seed fund as our "starting capital" to assure that we can book
> the venue and start the logistics. And, of course, we will involve you and
> the staff on any major steps that would impact the financial bottom-line.
> <https://github.com/OWASP/owasp-devseccon-summit/blob/master/Logistics/FundRequest.md#what-do-we-get-out-of-this-or-what-is-our-roi>What
> do we get out of this, or what is our "ROI"?
> It all starts with getting the right people together working on the right
> content.  So our main goal is to organize workshops, sessions & sprints at
> the summit driven by both DevOps and AppSec people & principles. The first
> list and (active) collaboration is already starting here:
> https://github.com/OWASP/owasp-devseccon-summit/tree/master/Workshops.
> Our objective is to make a big impact and productivity boost on our
> projects and community by getting the main DevOps and AppSec people in one
> venue for 5 days 24/7 in "summit-mode". We are getting very positive
> feedback and people that indicated that they will come (see the Doodle here
>  http://doodle.com/poll/e8d4p955rc8guuru).
> The Summit success will be measured by the impact we will make with our
> summit deliverables and the impact on OWASP projects & the community.
> Seba, Dinis, Francois 27-Nov-2016
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