[Owasp-board] 50K seed fund request (WAS: UPDATE FOR 14-DEC board meeting (WAS: input for Board meeting tomorrow 30-Nov - 150K seed fund request for summit 2017)

Josh Sokol josh.sokol at owasp.org
Wed Dec 14 04:13:26 UTC 2016


Maybe there's a middle ground here where chapters/projects can sponsor
individuals to attend the summit?

~josh

On Tue, Dec 13, 2016 at 2:10 PM, Seba <seba at owasp.org> wrote:

> hi Johanna,
>
> yes, indeed. People have to cover their own accommodation.
> Otherwise we need 175K in funds without being able to recover it....
>
> I would love to have a lower entry level price:!
> so if we can convince the chapters or sponsors to donate 175K to the
> summit that would be fantastic :-)
>
> Seba
>
>
> On Tue, Dec 13, 2016 at 11:53 AM johanna curiel curiel <
> johanna.curiel at owasp.org> wrote:
>
>> >>24h tickets are 992 USD for 5 days
>> day tickets are 285 USD for 5 days
>>
>> That means that additionally , people have to pay to get to the
>> conference/summit? (Project summits do not charge for entrance)
>>
>> On Tue, Dec 13, 2016 at 11:50 AM, johanna curiel curiel <
>> johanna.curiel at owasp.org> wrote:
>>
>> Hi Seba,
>>
>> if I understood well:
>> Funding total request is : USD 50K
>>
>>    - Samm project already donated USD 10,000
>>    - London Chapter donated USD 7,500
>>
>> So you already have for this summit USD 17,500
>> Still need the following funding: USD 32,500
>>
>> You would look for funding through:
>>
>>    - Other Chapters
>>    - Sponsors
>>    - Project Summit budget in EU merging with this summit
>>
>>
>> Let's say that a total of 20K is allocated for the EU Summit
>> then hypothetically a total of USD  37,000 is already.
>>
>> Funding the other USD 13K through donations, sponsorship seems realistic
>> and reasonable within the time frame.
>>
>> Than also means the Project Summit EU won't take place during Belfast but
>> in this DevOpsSec summit i London
>>
>> What I would like to know is:
>>
>>    - Location/Venue cost for this summit, (please choose one that makes
>>    it more affordable to be, no super fancy stuff)
>>    - IS this summit similar to the Google Mentor summit? (un-conference
>>    style) or do you have a program in mind? (for some things like working on
>>    the Wiki, Github clean up seems ok)
>>    - If project leaders will get the possibility to apply for funding as
>>    with other project summits. (Claudia and Matt have stipulated participation
>>    rules which determine who can submit a request in past summit and seems
>>    reasonable to do the same here)
>>    - Project leaders if they have enough budget in their project, can
>>    use them for this opportunity
>>
>> Cheers
>>
>> Johanna
>>
>>
>> Could you confirm with me if this is correct and actually,
>>
>>
>> On Mon, Dec 12, 2016 at 6:54 PM, Seba <seba at owasp.org> wrote:
>>
>> Dear all,
>>
>> We decided on the summit dates: 12-19 June 2016.
>> And found a really good venue in the UK.
>>
>> We updated the budget with the information from the latest venue quote.
>> SHORT Version: *we lowered the requested seed fund to 50.000 USD and
>> include the full repayment of the seed fund in the budget.*
>>
>> *https://github.com/OWASP/owasp-devseccon-summit/blob/master/Logistics/FundRequest.md
>> <https://github.com/OWASP/owasp-devseccon-summit/blob/master/Logistics/FundRequest.md> *is
>> updated as well (with the link to the detailed budget).
>>
>> DETAILS of  the updated budget:
>> We took into account the estimated number of attendees and 24h / day
>> delegate split (60% - 40%).
>> My assumption is that everybody comes/pays for the 5 days.
>>
>> 24h tickets are 992 USD for 5 days
>> day tickets are 285 USD for 5 days
>> people have to pay/arrange their own travel (less logistics for us).
>> We also assume we will get help from owasp staff, so I lowered the Org
>> team cost.
>>
>> We currently have 17500 USD in donations. (not counting the project
>> summit budget which logically would be transferred to this summit).
>> We lowered the estimated donations from chapters/projects to 40.000.
>>
>> The total expected spend on the venue will be about 151081.6 USD.
>> This means *we need at least 45324.48 USD (30%) to reserve the venue
>> within 2 weeks*.
>> *So we lowered the requested seed fund to 50.000 and include the
>> repayment of the seed fund in the budget.*
>>
>> We think the updated budget is realistic.
>> By having the majority of the people pay their own ticket, the summit
>> should easily break even (or maybe have a surplus as seed fund for next
>> year).
>>
>> Timing:
>> Once we get the seed fund and reserve the venue we should start the
>> registrations asap.
>> To cover the 30% reservation fee, we must sell *at least 46* 24h-tickets
>> 10 weeks before the summit (3-APRIL).
>>
>> Currency:
>> We have done the whole budgeting in USD.
>> To eliminate currency risk (high) I propose we charge the tickets in GBP
>> by wire (we have a GBP account in our Europe account).
>>
>> As stated before - I will not be able to join the call because of the
>> timing (midnight for me).
>> But feel free to call/connect to us beforehand (I can be reached on +32
>> 478 504 117 - CET timezone).
>> Looking forward to a positive response and seeing you all in June for our
>> next Summit!
>>
>> Thank you,
>> Kind regards,
>>
>> Seba, Dinis, Francois
>>
>> On Tue, Dec 6, 2016 at 8:22 AM Seba <seba at owasp.org> wrote:
>>
>> hi,
>>
>> As the board meeting on 30-Nov was cancelled, I added this to the 14-dec
>> board meeting as topic.
>> https://www.owasp.org/index.php/December_14,_2016
>>
>> 1) We really would like to have any *questions or concerns raised during
>> the coming days?*
>> We can then use the remaining days prior to the board call to respond to
>> your questions and hopefully have your approval on the Dec 14th.
>> 2) Can the timing of the board meeting be put somewhat earlier to make it
>> more European time-zone friendly (and maybe put this early in the agenda)?
>> We can then participate during the call.
>>
>> We see a lot of interest and enthusiasm from people that want to
>> participate from inside and outside our community.
>> Check out the list of 70+ people here http://doodle.com/poll/
>> e8d4p955rc8guuru
>> You should probably also add the dates you could make it?
>>
>> Kind regards,
>>
>> Seba
>>
>> On Mon, Nov 28, 2016 at 8:58 PM Seba <seba at owasp.org> wrote:
>>
>> hi Board,
>>
>> We have prepared extra information and our first draft budget (being
>> reviewed by Laura/Andrew) here (and beow)-
>> https://github.com/OWASP/owasp-devseccon-summit/blob/
>> master/Logistics/FundRequest.md
>>
>> The timing does not allow me to participate in the call (midnight for CET
>> timezone).
>> You can contact us for any further questions or remarks.
>>
>> Hoping for an approval to push the summit forward and keep our momentum
>> going!
>>
>> Kind regards
>> Seba
>>
>> Our draft budget is available here: https://github.com/
>> OWASP/owasp-devseccon-summit/blob/master/Budget/owasp-
>> devseccon-summit-budget.xlsx We will further refine and improve this
>> together with Laura and Andrew in the coming days.
>>
>> We already submitted the summit in OCMS. Which is being followed-up by
>> the OWASP staff.
>>
>> Next week we will have the summit week decided (probably in June 2017)
>> and we are currently visiting and talking with multiple venues.
>>
>> As soon as we have the final timing we will contract the venue together
>> with Laura, Matt and Andrew.
>>
>> Let's be clear: we do not ask for 150 as a sunk cost or as a blank cheque.
>> We will tap into several sources of income to organize this summit:
>>
>>    1. people coming to the summit will be asked to cover their own
>>    travel/accommodation. We will only sponsor invited people that do not have
>>    support from their own organisation.
>>    2. we will ask the participating projects for seed funds: e.g. SAMM
>>    already donated 10.000 USD
>>    3. we will ask chapters to sponsor the summit with the budget they
>>    have available (potentially 750K+ USD)
>>    4. we will create sponsor packages for our regular OWASP sponsors to
>>    support this summit
>>
>> We do not expect that we will be making a profit, and that is not our
>> goal.  But we will definitely want to break-even with the above sources of
>> income (like we already did with the SAMM summits in previous years). We
>> see the 150K seed fund as our "starting capital" to assure that we can book
>> the venue and start the logistics. And, of course, we will involve you and
>> the staff on any major steps that would impact the financial bottom-line.
>>
>> <https://github.com/OWASP/owasp-devseccon-summit/blob/master/Logistics/FundRequest.md#what-do-we-get-out-of-this-or-what-is-our-roi>What
>> do we get out of this, or what is our "ROI"?
>>
>> It all starts with getting the right people together working on the right
>> content.  So our main goal is to organize workshops, sessions & sprints at
>> the summit driven by both DevOps and AppSec people & principles. The first
>> list and (active) collaboration is already starting here:
>> https://github.com/OWASP/owasp-devseccon-summit/tree/master/Workshops.
>>
>> Our objective is to make a big impact and productivity boost on our
>> projects and community by getting the main DevOps and AppSec people in one
>> venue for 5 days 24/7 in "summit-mode". We are getting very positive
>> feedback and people that indicated that they will come (see the Doodle here
>>  http://doodle.com/poll/e8d4p955rc8guuru).
>>
>> The Summit success will be measured by the impact we will make with our
>> summit deliverables and the impact on OWASP projects & the community.
>>
>> Seba, Dinis, Francois 27-Nov-2016
>>
>>
>>
>>
>> --
>> Johanna Curiel
>> OWASP Volunteer
>>
>>
>>
>>
>> --
>> Johanna Curiel
>> OWASP Volunteer
>>
>
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