[Owasp-board] Motion to approve proposal 8

Jim Manico jim.manico at owasp.org
Tue Oct 13 03:48:09 UTC 2015


I think the budgets are meant to be a guide. I'm not sure if this additional (significant) effort is necessary.

--
Jim Manico
Global Board Member
OWASP Foundation
https://www.owasp.org
Join me in Rome for AppSecEU 2016!

> On Oct 12, 2015, at 7:57 PM, Paul Ritchie <paul.ritchie at owasp.org> wrote:
> 
> To Foundation Board list:
> 
> On the topic of Collecting Chapter or Project Level Budgets.
> 
> 1.  Collecting budgets isn't our biggest challenge since there are only about 20 Projects or Chapters with >$5K budgets right now.  We can develop a new automated 'form' to collect the budget, and then store them in Google Drive or Dropbox.  Or, the manual process is simply an email sent to the Operations team with the Budget attached and again....stored in GD or Dropbox.
> 
> 2.  The bigger challenge is deciding IF we are going to Load all 20+ Project/Chapter level Budgets for 2016 into QuickBooks, and then provide some form of P&L reporting via QB to our Chapters/Projects.
> a.  An assessment of incremental automation & manual effort is not complete, but I've been discussing with Kate & Alison over the past week as the 10-11 proposals are nearing approval.
> 
> b.  Currently we 'do' provide a monthly Transaction report from QB to Chapters & projects.
> c.  The NEW effort would require ADDING the Project/Chapter level budgets to our QB accounting system for 2016.  Plus designing P&L reports for monthly distribution, similar to our Transaction reports, aka 'Donation ScoreCard reports.
> 
> d.  Unknown item, to be researched with Virtual Acct. Team - Recall much of the Chapter/Project cash is held in a 'Reserve Account from prior years'.  So, most of the Chapter/Project level expenses would be charged against that 'bucket' holding the $495,000 of Chapter funds.
> 
> By contrast, the Foundation income & expenses are handled by 'current year operations', meaning member fees, and income from current year are what is used to pay for current year expenses.
> Net, net, our Quick Books Reporting would need to be modified to more clearly display the Chapter/Project P&L against their Cash Balance, and the Foundation P&L.
> 
> Paul
> 
> 
> 
> Best Regards, Paul Ritchie
> OWASP Executive Director
> paul.ritchie at owasp.org
> 
> 
>> On Sun, Oct 11, 2015 at 12:12 PM, Fabio Cerullo <fcerullo at owasp.org> wrote:
>> Once this is approved and we announce this to the community a process needs to be in place already.
>> 
>> @Paul, what would be a likely approach here?
>> 
>> 
>> 
>> Sent from my iPhone
>> 
>>> On 11 Oct 2015, at 6:07 p.m., Josh Sokol <josh.sokol at owasp.org> wrote:
>>> 
>>> +1, Michael.  Let the operations team handle the process.  
>>> 
>>> ~josh
>>> 
>>>> On Sun, Oct 11, 2015 at 10:57 AM, Michael Coates <michael.coates at owasp.org> wrote:
>>>> Sounds like a procedural detail we can iron out later. We don't want a high level policy to lock us in to any specific technology approach or we'll have to update the policy just to switch from an email approach to a form. 
>>>> 
>>>> 
>>>> 
>>>>> On Oct 11, 2015, at 8:51 AM, Fabio Cerullo <fcerullo at owasp.org> wrote:
>>>>> 
>>>>> Thanks Josh. My concern is that not everyone could send mails to the owasp-board list and some requests could get lost in the mix.
>>>>> 
>>>>> I would suggest changing the paragraph below to send all requests via the contact us form? 
>>>>> 
>>>>> https://www.tfaforms.com/308703
>>>>> 
>>>>> There is a dropdown on that form and we could create a category ‘budget’.
>>>>> 
>>>>> That way everything is captured and is easy to follow for Ops/Board.
>>>>> 
>>>>> Regards,
>>>>> 
>>>>> Fabio Cerullo
>>>>> Global Board Member
>>>>> OWASP Foundation
>>>>> https://www.owasp.org
>>>>> Join me at AppSecUSA 2015 in San Francisco!
>>>>> 
>>>>>> On 11 Oct 2015, at 4:29 p.m., Josh Sokol <josh.sokol at owasp.org> wrote:
>>>>>> 
>>>>>> Yes, the idea is that the Board is then able to use that data to make informed decisions with respect to the following years budget.  Sending to the Board list is sufficient.  Or the Chair.  Or the ED.  As long as the Board gets it.  Feel free to write up a process for it if you feel so inclined.
>>>>>> 
>>>>>> ~josh
>>>>>> 
>>>>>>> On Sun, Oct 11, 2015 at 9:04 AM, Fabio Cerullo <fcerullo at owasp.org> wrote:
>>>>>>> Guys
>>>>>>> 
>>>>>>> Are we sure we want to ask leaders to send the budget to the Board as currently stated? 
>>>>>>> 
>>>>>>> If so what would be the process? Would it be sufficient to send an email to the board list?
>>>>>>> 
>>>>>>> Just want to make sure there is a process behind it like funding requests:
>>>>>>> 
>>>>>>> https://www.owasp.org/index.php/Funding
>>>>>>> 
>>>>>>> Regards,
>>>>>>> 
>>>>>>> Fabio Cerullo
>>>>>>> Global Board Member
>>>>>>> OWASP Foundation
>>>>>>> https://www.owasp.org
>>>>>>> Join me at AppSecUSA 2015 in San Francisco!
>>>>>>> 
>>>>>>>> On 10 Oct 2015, at 5:15 p.m., Michael Coates <michael.coates at owasp.org> wrote:
>>>>>>>> 
>>>>>>>> Yea from me as well. 
>>>>>>>> 
>>>>>>>>> On Oct 10, 2015, at 7:53 AM, Andrew van der Stock <vanderaj at owasp.org> wrote:
>>>>>>>>> 
>>>>>>>>> With Dec 1, I vote yes.
>>>>>>>>> 
>>>>>>>>>> On Sat, Oct 10, 2015 at 7:23 AM, Josh Sokol <josh.sokol at owasp.org> wrote:
>>>>>>>>>> I vote "Yes".
>>>>>>>>>> 
>>>>>>>>>> ~josh
>>>>>>>>>> 
>>>>>>>>>>> On Fri, Oct 9, 2015 at 11:19 AM, Tobias <tobias.gondrom at owasp.org> wrote:
>>>>>>>>>>> I think that is a good idea. 
>>>>>>>>>>> Best, Tobias
>>>>>>>>>>> 
>>>>>>>>>>> 
>>>>>>>>>>> 
>>>>>>>>>>>> On 09/10/15 17:42, Josh Sokol wrote:
>>>>>>>>>>>> Yes, Andrew, I think that we vote on this with the forward-thinking model, but revise the dates (or provide guidance to the Ops Team to do so) for 2016 planning so that the Leaders have more time.  Maybe give them until December 1 this year instead?
>>>>>>>>>>>> 
>>>>>>>>>>>> ~josh
>>>>>>>>>>>> 
>>>>>>>>>>>>> On Fri, Oct 9, 2015 at 6:56 AM, Andrew van der Stock <vanderaj at owasp.org> wrote:
>>>>>>>>>>>>> I *will* vote for this as we need to get the chapters to establish great plans for the cash held in their names, but I do not like retrospective dates. Could we move the dates forward to take effect after we complete our vote? If so, I will vote yes. 
>>>>>>>>>>>>> 
>>>>>>>>>>>>> Andrew
>>>>>>>>>>>>> 
>>>>>>>>>>>>> On Fri, Oct 9, 2015 at 1:47 PM, Jim Manico <jim.manico at owasp.org> wrote:
>>>>>>>>>>>>>> Seconded
>>>>>>>>>>>>>> 
>>>>>>>>>>>>>> --
>>>>>>>>>>>>>> Jim Manico
>>>>>>>>>>>>>> Global Board Member
>>>>>>>>>>>>>> OWASP Foundation
>>>>>>>>>>>>>> https://www.owasp.org
>>>>>>>>>>>>>> Join me at AppSecUSA 2015!
>>>>>>>>>>>>>> 
>>>>>>>>>>>>>> On Oct 9, 2015, at 3:04 AM, Josh Sokol <josh.sokol at owasp.org> wrote:
>>>>>>>>>>>>>> 
>>>>>>>>>>>>>>> I would like to motion that we approve proposal 8 of the funding                                       initiative discussed at the last Board meeting.  The exact wording is as follows:
>>>>>>>>>>>>>>> 
>>>>>>>>>>>>>>> Chapters and projects with $5,000 or more in their account on October 1 are required to create a budget and provide it to the OWASP                                           Board prior to November 1 for inclusion in the Foundation budget for the following calendar year.  The budget should identify how they plan to spend the money in their account over the course of the next year.  A future projection budget can be included as well for forecasted spending within the next 2 years.
>>>>>>>>>>>>>>> 
>>>>>>>>>>>>>>> Do I hear a second?
>>>>>>>>>>>>>>> 
>>>>>>>>>>>>>>> ~josh
>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>> Owasp-board mailing list
>>>>>>>>>>>>>>> Owasp-board at lists.owasp.org
>>>>>>>>>>>>>>> https://lists.owasp.org/mailman/listinfo/owasp-board
>>>>>>>>>>>>>> 
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>>>>>>>>>>>> 
>>>>>>>>>>>> 
>>>>>>>>>>>> 
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