[Owasp-board] Board Attendance Fabio - VOTE REQUEST

Matt Konda matt.konda at owasp.org
Mon Aug 24 22:08:19 UTC 2015


I'm going to abstain from this vote.

I am assuming that this same vote can/would be triggered repeatedly each
month/meeting that a board member is out of compliance with this standard.

Matt


On Sat, Aug 22, 2015 at 9:57 AM, Josh Sokol <josh.sokol at owasp.org> wrote:

> Matt still hasn't checked in, but with votes of CONFIDENCE by Jim, Andrew,
> Michael, Tobias, and myself, there is no way that half of the votes could
> be achieved for removal and an overall vote of CONFIDENCE in Fabio has been
> recorded.  Matt, would you like to record a vote for the official record?
> Paul, can you please make sure to include this in the list of Board votes?
> Thanks.
>
> I will start a separate thread for discussion on a Bylaw change now that
> this situation has been handled.
>
> ~josh
>
> On Sat, Aug 22, 2015 at 3:36 AM, Andrew van der Stock <vanderaj at owasp.org>
> wrote:
>
>> +1000 for lowering the bar
>>
>> I think voting on measures is a better kpi than meeting attendance.
>>
>> Fabio and I have been trying to catch each other in person for over a
>> week now. It's challenging!
>>
>> Thanks
>> Andrew
>> On 22 Aug 2015 16:33, "Tobias" <tobias.gondrom at owasp.org> wrote:
>>
>>> I vote "Confidence".
>>> @Matt: could you please record the results of this vote on our voting
>>> history page.
>>>
>>> Best regards, Tobias
>>>
>>>
>>> Ps.: actually, I believe due to our globally distributed board and the
>>> challenges from the different time zones, the bar of 75% is too high.
>>> Furthermore, I note that all current board members are active in
>>> discussions on the mailing-lists, where also a lot of business is
>>> conducted. So I feel a lower attendance bar would not hinder an effective
>>> board work.
>>>
>>>
>>>
>>> On 22/08/15 08:46, Michael Coates wrote:
>>>
>>> I think this is good to evaluate to our existing policy.
>>>
>>> I do vote "confidence".
>>>
>>> Perhaps we should consider more written notes of contribution from each
>>> board member so we can better represent our efforts in the event we aren't
>>> present at board meetings. Just an idea for consideration in our overall
>>> approach.
>>>
>>>
>>> --
>>> Michael Coates | @_mwc
>>> <https://twitter.com/intent/user?screen_name=_mwc>
>>> OWASP Global Board
>>> Join me at AppSecUSA <http://AppSecUSA.org> 2015 in San Francisco!
>>>
>>>
>>>
>>>
>>> On Thu, Aug 20, 2015 at 5:12 PM, Andrew van der Stock <
>>> vanderaj at owasp.org> wrote:
>>>
>>>> I vote "Confidence" in Fabio.
>>>>
>>>> Andrew
>>>>
>>>> On Wed, Aug 19, 2015 at 5:54 AM, Josh Sokol <josh.sokol at owasp.org>
>>>> wrote:
>>>>
>>>>> My vote is "Confidence" for Fabio to remain on the Board on the basis
>>>>> of the current Bylaw being unspecific, but I think that the Board needs to
>>>>> clarify this discrepancy immediately following the vote and I think that
>>>>> Fabio needs to be put on notice that missing any other meetings puts him
>>>>> under 75% with no ability to go back over 75%.
>>>>>
>>>>> On Tue, Aug 18, 2015 at 2:31 PM, Jim Manico <jim.manico at owasp.org>
>>>>> wrote:
>>>>>
>>>>>> My vote is "Confidence" for Fabio to remain on the board.
>>>>>>
>>>>>> --
>>>>>> Jim Manico
>>>>>> Global Board Member
>>>>>> OWASP Foundation
>>>>>> https://www.owasp.org
>>>>>> Join me at AppSecUSA <http://appsecusa.org/> 2015!
>>>>>>
>>>>>> On Aug 18, 2015, at 9:14 AM, Josh Sokol <josh.sokol at owasp.org> wrote:
>>>>>>
>>>>>> No motion should be necessary as the Bylaws specify that a vote is
>>>>>> automatically initiated.  Board, the Bylaws specify:
>>>>>>
>>>>>> *Failure by a board member to meet the 75% attendance requirement
>>>>>> after any tabulation will cause a mandatory vote of confidence by the
>>>>>> remaining board members, whose votes will be publicly recorded.  An overall
>>>>>> vote of "no confidence" is recorded if half or more of the board members
>>>>>> vote for it, which causes the board member in question to be instantly
>>>>>> removed from their seat on the board.*
>>>>>>
>>>>>> As already stated, Fabio has fallen below the minimum 75% attendance
>>>>>> and a mandatory vote of confidence is necessary.  Please provide your vote
>>>>>> of "CONFIDENCE" or "NO CONFIDENCE" for Fabio's participation on the Board.
>>>>>>
>>>>>> ~josh
>>>>>>
>>>>>> On Tue, Aug 18, 2015 at 1:54 PM, Jim Manico <jim.manico at owasp.org>
>>>>>> wrote:
>>>>>>
>>>>>>> The vote is mandatory per bylaws. Let's do it.
>>>>>>>
>>>>>>> *I move we vote to decide whether to remove Fabio from the board per
>>>>>>> our bylaws. Any second?*
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> *Failure by a board member to meet the 75% attendance requirement
>>>>>>> after any tabulation will cause a mandatory vote of confidence by the
>>>>>>> remaining board members, whose votes will be publicly recorded.  An overall
>>>>>>> vote of "no confidence" is recorded if half or more of the board members
>>>>>>> vote for it, which causes the board member in question to be instantly
>>>>>>> removed from their seat on the board. *Does anyone second this
>>>>>>> request to vote?
>>>>>>>
>>>>>>> Thank you all,
>>>>>>> Jim
>>>>>>>
>>>>>>> PS: When it comes back to me, my vote is NO do NOT remove Fabio from
>>>>>>> the board.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On 8/18/15 4:22 AM, Fabio Cerullo wrote:
>>>>>>>
>>>>>>> Hi,
>>>>>>>
>>>>>>> There are a few boards members that are in the verge of
>>>>>>> non-compliance with the 75% attendance so I think we need to review that
>>>>>>> requirement at the next Board meeting.
>>>>>>>
>>>>>>> To my view, this requirement is in place if a board member is not
>>>>>>> engaged in his/her duties… I believe all current board members are quite
>>>>>>> active and dedicate countless of hours to the Foundation.
>>>>>>>
>>>>>>> Out of the 3 times I missed the meetings, 2 of them were at midnight
>>>>>>> which unfortunately I couldn't attend.
>>>>>>>
>>>>>>> If the Board believes a vote is needed under the current bylaws I’m
>>>>>>> fine with it.
>>>>>>>
>>>>>>> Thanks,
>>>>>>>
>>>>>>> Fabio Cerullo
>>>>>>> Global Board Member
>>>>>>> OWASP Foundation
>>>>>>> https://www.owasp.org
>>>>>>> Join me at AppSecUSA 2015 <https://2015.appsecusa.org> in
>>>>>>> San Francisco!
>>>>>>>
>>>>>>> On 17 Aug 2015, at 04:55, Andrew van der Stock <vanderaj at owasp.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>> As noted above, the pain needs to be shared around. I've made more
>>>>>>> than my fair share of unsociable board times, including 4 am and 5 am
>>>>>>> meetings. I don't expect 100% attendance under those circumstances, as
>>>>>>> there's no good time for all of us, and I am sure with missing two board
>>>>>>> meetings this year, I am perilously close to hitting that 75% mark as well.
>>>>>>> That said, as long as the unsociable hours done for me and Jim for the rest
>>>>>>> of the year, there's no reason why I will not be at the rest of the Board
>>>>>>> meetings this year.
>>>>>>>
>>>>>>> thanks
>>>>>>> Andrew
>>>>>>>
>>>>>>> On Sat, Aug 15, 2015 at 8:24 PM, Tobias <tobias.gondrom at owasp.org>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> I agree.
>>>>>>>>
>>>>>>>> We could make changes if the board wants.
>>>>>>>>
>>>>>>>> My mean reason is that we now have a much more global board and
>>>>>>>> that finding time slots that are ok for most is not always easy. Equally, I
>>>>>>>> would not want us to discriminate board members from other regions just
>>>>>>>> because the timezone is making attending very hard.
>>>>>>>> Technically, there have been board meetings for some participants
>>>>>>>> (from Hawaii, Australia and Asia) at times like 6:00am, midnight, 1:00am
>>>>>>>> (and at the beginning of the year also two times I believe also at 4:00am
>>>>>>>> Australia time).
>>>>>>>> We try our best to find good times and to spread the pain more
>>>>>>>> equally, but it is not always easy.
>>>>>>>>
>>>>>>>> Maybe the 75% mark is a bit high considering the global
>>>>>>>> distribution of our board.
>>>>>>>> And/or we change from "must" to "may".
>>>>>>>>
>>>>>>>> Up to what the board and community feels is tolerable.
>>>>>>>>
>>>>>>>> Just a thought.
>>>>>>>>
>>>>>>>> Best, Tobias
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On 15/08/15 03:29, Jim Manico wrote:
>>>>>>>>
>>>>>>>> Well said Paul. I do not think a forced vote is necessary. I agree
>>>>>>>> with your suggestion that we change the bylaws on this.
>>>>>>>>
>>>>>>>> --
>>>>>>>> Jim Manico
>>>>>>>> Global Board Member
>>>>>>>> OWASP Foundation
>>>>>>>> https://www.owasp.org
>>>>>>>> Join me at AppSecUSA <http://appsecusa.org/> 2015!
>>>>>>>>
>>>>>>>> On Aug 14, 2015, at 5:34 AM, Paul Ritchie <paul.ritchie at owasp.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>> Hi All:    I double checked the policy on the 75% Rule we just
>>>>>>>> approved back in May of this year, and it does allow some flexibility.
>>>>>>>>
>>>>>>>> However, the wording does say "*Failure by a board member to meet
>>>>>>>> the 75% attendance requirement after any tabulation will cause a mandatory
>>>>>>>> vote of confidence....." *
>>>>>>>>
>>>>>>>> Personally, as we make other changes to bylaws, I would recommend
>>>>>>>> we change this to* "...may cause a vote..."*    This will give the
>>>>>>>> Board flexibility to have a off-line, profession talk with anyone missing a
>>>>>>>> few board meetings 'first', before going to a vote.
>>>>>>>>
>>>>>>>> So, for now, we can add this to the Sept. board agenda under "house
>>>>>>>> keeping", and simply "acknowledge the attendance gap, with a legitimate
>>>>>>>> explanation".
>>>>>>>>
>>>>>>>> I think we all recognize and greatly appreciate the work Fabio is
>>>>>>>> doing on behalf of OWASP, so a change to the wording of the bylaws may be
>>>>>>>> the best path forward.
>>>>>>>>
>>>>>>>> Best Regards, Paul Ritchie
>>>>>>>> OWASP Executive Director
>>>>>>>> paul.ritchie at owasp.org
>>>>>>>>
>>>>>>>>
>>>>>>>> On Fri, Aug 14, 2015 at 8:05 AM, Josh Sokol <josh.sokol at owasp.org>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> I will admit that the last meeting time was inconvenient for me as
>>>>>>>>> well, but the the idea was to spread around the pain of meeting times.
>>>>>>>>> Andrew and Jim have suffered through early and late meeting times as well.
>>>>>>>>> It is not a big deal, and is almost expected, that you will miss a meeting
>>>>>>>>> or two.  That is OK.  But I'm not sure you can say "It was at midnight" for
>>>>>>>>> the February and March meetings that were missed as well and I think that
>>>>>>>>> was Jim's point.  Right now, you are OK, as long as you make the remaining
>>>>>>>>> meetings this year.  If you don't, then a vote COULD be taken to remove
>>>>>>>>> you.  That said, considering you aren't running for re-election, I'm not
>>>>>>>>> sure what the point would be in removing you so close to the end of your
>>>>>>>>> term anyway.
>>>>>>>>>
>>>>>>>>> ~josh
>>>>>>>>>
>>>>>>>>> On Fri, Aug 14, 2015 at 5:04 AM, Jim Manico <jim.manico at owasp.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Fabio,
>>>>>>>>>>
>>>>>>>>>> I was in the process of updating the board attendance when I
>>>>>>>>>> noticed this.
>>>>>>>>>> https://docs.google.com/spreadsheets/d/1wpaOCBP-qrnde0sLiglDMJOUCtse6oB-zf3ONCkWgZk/edit?pli=1#gid=6
>>>>>>>>>>
>>>>>>>>>> I do not blame you for missing meetings at midnight. We might
>>>>>>>>>> want to revisit this policy since the board is so global.
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Jim Manico
>>>>>>>>>> Global Board Member
>>>>>>>>>> OWASP Foundationhttps://www.owasp.org
>>>>>>>>>> Join me at AppSecUSA 2015!
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On 8/13/15 10:37 PM, Fabio Cerullo wrote:
>>>>>>>>>>
>>>>>>>>>> Jim,
>>>>>>>>>>
>>>>>>>>>> Thanks for checking my attendance to the Board meetings.
>>>>>>>>>>
>>>>>>>>>> The meeting this week was at midnight (Irish time) based on the
>>>>>>>>>> schedule published:
>>>>>>>>>>
>>>>>>>>>> https://www.owasp.org/index.php/Board#tab=Agenda_for_2015_Meetings
>>>>>>>>>>
>>>>>>>>>> I’m afraid cannot attend during those hours so will appreciate if
>>>>>>>>>> the times could be reviewed?
>>>>>>>>>>
>>>>>>>>>> Please don’t worry about the next one, I will be in San Francisco
>>>>>>>>>> time zone (PST).
>>>>>>>>>>
>>>>>>>>>> Regards,
>>>>>>>>>>
>>>>>>>>>> Fabio Cerullo
>>>>>>>>>> Global Board Member
>>>>>>>>>> OWASP Foundation
>>>>>>>>>> https://www.owasp.org
>>>>>>>>>> Join me at AppSecUSA 2015 <https://2015.appsecusa.org/> in
>>>>>>>>>> San Francisco!
>>>>>>>>>>
>>>>>>>>>> On 13 Aug 2015, at 22:30, Jim Manico <jim.manico at owasp.org>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>> Fabio,
>>>>>>>>>>
>>>>>>>>>> Your attendance to OWASP Board meetings in 2015 dropped to 62%
>>>>>>>>>> yesterday which puts you under the required 75% per our bylaws.
>>>>>>>>>>
>>>>>>>>>> If you attend every other board meeting this year, you will be at
>>>>>>>>>> exactly 75% attendance, your minimum required attendance.
>>>>>>>>>>
>>>>>>>>>> If you miss another meeting, you are NOT immediately removed from
>>>>>>>>>> the board. It requires a vote.
>>>>>>>>>>
>>>>>>>>>> FYI,
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Jim Manico
>>>>>>>>>> Global Board Member
>>>>>>>>>> OWASP Foundation
>>>>>>>>>> https://www.owasp.org
>>>>>>>>>> Join me at AppSecUSA 2015!
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> Owasp-board mailing list
>>>>>>>>>> Owasp-board at lists.owasp.org
>>>>>>>>>> https://lists.owasp.org/mailman/listinfo/owasp-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> Owasp-board mailing list
>>>>>>>>>> Owasp-board at lists.owasp.org
>>>>>>>>>> https://lists.owasp.org/mailman/listinfo/owasp-board
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> Owasp-board mailing list
>>>>>>>>> Owasp-board at lists.owasp.org
>>>>>>>>> https://lists.owasp.org/mailman/listinfo/owasp-board
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
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>>>>>>>>
>>>>>>>>
>>>>>>>>
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>>>>>>>>
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>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Owasp-board mailing listOwasp-board at lists.owasp.orghttps://lists.owasp.org/mailman/listinfo/owasp-board
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Jim Manico
>>>>>>> Global Board Member
>>>>>>> OWASP Foundationhttps://www.owasp.org
>>>>>>> Join me at AppSecUSA 2015!
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Owasp-board mailing list
>>>>>>> Owasp-board at lists.owasp.org
>>>>>>> https://lists.owasp.org/mailman/listinfo/owasp-board
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
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>>>>>
>>>>
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