[Owasp-board] Board Attendance Fabio - VOTE REQUEST

Andrew van der Stock vanderaj at owasp.org
Fri Aug 21 00:12:15 UTC 2015


I vote "Confidence" in Fabio.

Andrew

On Wed, Aug 19, 2015 at 5:54 AM, Josh Sokol <josh.sokol at owasp.org> wrote:

> My vote is "Confidence" for Fabio to remain on the Board on the basis of
> the current Bylaw being unspecific, but I think that the Board needs to
> clarify this discrepancy immediately following the vote and I think that
> Fabio needs to be put on notice that missing any other meetings puts him
> under 75% with no ability to go back over 75%.
>
> On Tue, Aug 18, 2015 at 2:31 PM, Jim Manico <jim.manico at owasp.org> wrote:
>
>> My vote is "Confidence" for Fabio to remain on the board.
>>
>> --
>> Jim Manico
>> Global Board Member
>> OWASP Foundation
>> https://www.owasp.org
>> Join me at AppSecUSA <http://appsecusa.org/> 2015!
>>
>> On Aug 18, 2015, at 9:14 AM, Josh Sokol <josh.sokol at owasp.org> wrote:
>>
>> No motion should be necessary as the Bylaws specify that a vote is
>> automatically initiated.  Board, the Bylaws specify:
>>
>> *Failure by a board member to meet the 75% attendance requirement after
>> any tabulation will cause a mandatory vote of confidence by the remaining
>> board members, whose votes will be publicly recorded.  An overall vote of
>> "no confidence" is recorded if half or more of the board members vote for
>> it, which causes the board member in question to be instantly removed from
>> their seat on the board.*
>>
>> As already stated, Fabio has fallen below the minimum 75% attendance and
>> a mandatory vote of confidence is necessary.  Please provide your vote of
>> "CONFIDENCE" or "NO CONFIDENCE" for Fabio's participation on the Board.
>>
>> ~josh
>>
>> On Tue, Aug 18, 2015 at 1:54 PM, Jim Manico <jim.manico at owasp.org> wrote:
>>
>>> The vote is mandatory per bylaws. Let's do it.
>>>
>>> *I move we vote to decide whether to remove Fabio from the board per our
>>> bylaws. Any second?*
>>>
>>>
>>>
>>> *Failure by a board member to meet the 75% attendance requirement after
>>> any tabulation will cause a mandatory vote of confidence by the remaining
>>> board members, whose votes will be publicly recorded.  An overall vote of
>>> "no confidence" is recorded if half or more of the board members vote for
>>> it, which causes the board member in question to be instantly removed from
>>> their seat on the board. *Does anyone second this request to vote?
>>>
>>> Thank you all,
>>> Jim
>>>
>>> PS: When it comes back to me, my vote is NO do NOT remove Fabio from the
>>> board.
>>>
>>>
>>>
>>>
>>> On 8/18/15 4:22 AM, Fabio Cerullo wrote:
>>>
>>> Hi,
>>>
>>> There are a few boards members that are in the verge of non-compliance
>>> with the 75% attendance so I think we need to review that requirement at
>>> the next Board meeting.
>>>
>>> To my view, this requirement is in place if a board member is not
>>> engaged in his/her duties… I believe all current board members are quite
>>> active and dedicate countless of hours to the Foundation.
>>>
>>> Out of the 3 times I missed the meetings, 2 of them were at midnight
>>> which unfortunately I couldn't attend.
>>>
>>> If the Board believes a vote is needed under the current bylaws I’m fine
>>> with it.
>>>
>>> Thanks,
>>>
>>> Fabio Cerullo
>>> Global Board Member
>>> OWASP Foundation
>>> https://www.owasp.org
>>> Join me at AppSecUSA 2015 <https://2015.appsecusa.org> in San Francisco!
>>>
>>> On 17 Aug 2015, at 04:55, Andrew van der Stock <vanderaj at owasp.org>
>>> wrote:
>>>
>>> As noted above, the pain needs to be shared around. I've made more than
>>> my fair share of unsociable board times, including 4 am and 5 am meetings.
>>> I don't expect 100% attendance under those circumstances, as there's no
>>> good time for all of us, and I am sure with missing two board meetings this
>>> year, I am perilously close to hitting that 75% mark as well. That said, as
>>> long as the unsociable hours done for me and Jim for the rest of the year,
>>> there's no reason why I will not be at the rest of the Board meetings this
>>> year.
>>>
>>> thanks
>>> Andrew
>>>
>>> On Sat, Aug 15, 2015 at 8:24 PM, Tobias < <tobias.gondrom at owasp.org>
>>> tobias.gondrom at owasp.org> wrote:
>>>
>>>> I agree.
>>>>
>>>> We could make changes if the board wants.
>>>>
>>>> My mean reason is that we now have a much more global board and that
>>>> finding time slots that are ok for most is not always easy. Equally, I
>>>> would not want us to discriminate board members from other regions just
>>>> because the timezone is making attending very hard.
>>>> Technically, there have been board meetings for some participants (from
>>>> Hawaii, Australia and Asia) at times like 6:00am, midnight, 1:00am (and at
>>>> the beginning of the year also two times I believe also at 4:00am Australia
>>>> time).
>>>> We try our best to find good times and to spread the pain more equally,
>>>> but it is not always easy.
>>>>
>>>> Maybe the 75% mark is a bit high considering the global distribution of
>>>> our board.
>>>> And/or we change from "must" to "may".
>>>>
>>>> Up to what the board and community feels is tolerable.
>>>>
>>>> Just a thought.
>>>>
>>>> Best, Tobias
>>>>
>>>>
>>>>
>>>>
>>>> On 15/08/15 03:29, Jim Manico wrote:
>>>>
>>>> Well said Paul. I do not think a forced vote is necessary. I agree with
>>>> your suggestion that we change the bylaws on this.
>>>>
>>>> --
>>>> Jim Manico
>>>> Global Board Member
>>>> OWASP Foundation
>>>> <https://www.owasp.org/>https://www.owasp.org
>>>> Join me at AppSecUSA <http://appsecusa.org/> 2015!
>>>>
>>>> On Aug 14, 2015, at 5:34 AM, Paul Ritchie <paul.ritchie at owasp.org>
>>>> wrote:
>>>>
>>>> Hi All:    I double checked the policy on the 75% Rule we just approved
>>>> back in May of this year, and it does allow some flexibility.
>>>>
>>>> However, the wording does say "*Failure by a board member to meet the
>>>> 75% attendance requirement after any tabulation will cause a mandatory vote
>>>> of confidence....." *
>>>>
>>>> Personally, as we make other changes to bylaws, I would recommend we
>>>> change this to* "...may cause a vote..."*    This will give the Board
>>>> flexibility to have a off-line, profession talk with anyone missing a few
>>>> board meetings 'first', before going to a vote.
>>>>
>>>> So, for now, we can add this to the Sept. board agenda under "house
>>>> keeping", and simply "acknowledge the attendance gap, with a legitimate
>>>> explanation".
>>>>
>>>> I think we all recognize and greatly appreciate the work Fabio is doing
>>>> on behalf of OWASP, so a change to the wording of the bylaws may be the
>>>> best path forward.
>>>>
>>>> Best Regards, Paul Ritchie
>>>> OWASP Executive Director
>>>> <paul.ritchie at owasp.org>paul.ritchie at owasp.org
>>>>
>>>>
>>>> On Fri, Aug 14, 2015 at 8:05 AM, Josh Sokol < <josh.sokol at owasp.org>
>>>> josh.sokol at owasp.org> wrote:
>>>>
>>>>> I will admit that the last meeting time was inconvenient for me as
>>>>> well, but the the idea was to spread around the pain of meeting times.
>>>>> Andrew and Jim have suffered through early and late meeting times as well.
>>>>> It is not a big deal, and is almost expected, that you will miss a meeting
>>>>> or two.  That is OK.  But I'm not sure you can say "It was at midnight" for
>>>>> the February and March meetings that were missed as well and I think that
>>>>> was Jim's point.  Right now, you are OK, as long as you make the remaining
>>>>> meetings this year.  If you don't, then a vote COULD be taken to remove
>>>>> you.  That said, considering you aren't running for re-election, I'm not
>>>>> sure what the point would be in removing you so close to the end of your
>>>>> term anyway.
>>>>>
>>>>> ~josh
>>>>>
>>>>> On Fri, Aug 14, 2015 at 5:04 AM, Jim Manico < <jim.manico at owasp.org>
>>>>> jim.manico at owasp.org> wrote:
>>>>>
>>>>>> Fabio,
>>>>>>
>>>>>> I was in the process of updating the board attendance when I noticed
>>>>>> this.
>>>>>> <https://docs.google.com/spreadsheets/d/1wpaOCBP-qrnde0sLiglDMJOUCtse6oB-zf3ONCkWgZk/edit?pli=1#gid=6>
>>>>>> https://docs.google.com/spreadsheets/d/1wpaOCBP-qrnde0sLiglDMJOUCtse6oB-zf3ONCkWgZk/edit?pli=1#gid=6
>>>>>>
>>>>>> I do not blame you for missing meetings at midnight. We might want to
>>>>>> revisit this policy since the board is so global.
>>>>>>
>>>>>> --
>>>>>> Jim Manico
>>>>>> Global Board Member
>>>>>> OWASP Foundationhttps://www.owasp.org
>>>>>> Join me at AppSecUSA 2015!
>>>>>>
>>>>>>
>>>>>>
>>>>>> On 8/13/15 10:37 PM, Fabio Cerullo wrote:
>>>>>>
>>>>>> Jim,
>>>>>>
>>>>>> Thanks for checking my attendance to the Board meetings.
>>>>>>
>>>>>> The meeting this week was at midnight (Irish time) based on the
>>>>>> schedule published:
>>>>>>
>>>>>> <https://www.owasp.org/index.php/Board#tab=Agenda_for_2015_Meetings>
>>>>>> https://www.owasp.org/index.php/Board#tab=Agenda_for_2015_Meetings
>>>>>>
>>>>>> I’m afraid cannot attend during those hours so will appreciate if the
>>>>>> times could be reviewed?
>>>>>>
>>>>>> Please don’t worry about the next one, I will be in San Francisco
>>>>>> time zone (PST).
>>>>>>
>>>>>> Regards,
>>>>>>
>>>>>> Fabio Cerullo
>>>>>> Global Board Member
>>>>>> OWASP Foundation
>>>>>> <https://www.owasp.org/>https://www.owasp.org
>>>>>> Join me at AppSecUSA 2015 <https://2015.appsecusa.org/> in
>>>>>> San Francisco!
>>>>>>
>>>>>> On 13 Aug 2015, at 22:30, Jim Manico < <jim.manico at owasp.org>
>>>>>> jim.manico at owasp.org> wrote:
>>>>>>
>>>>>> Fabio,
>>>>>>
>>>>>> Your attendance to OWASP Board meetings in 2015 dropped to 62%
>>>>>> yesterday which puts you under the required 75% per our bylaws.
>>>>>>
>>>>>> If you attend every other board meeting this year, you will be at
>>>>>> exactly 75% attendance, your minimum required attendance.
>>>>>>
>>>>>> If you miss another meeting, you are NOT immediately removed from the
>>>>>> board. It requires a vote.
>>>>>>
>>>>>> FYI,
>>>>>>
>>>>>> --
>>>>>> Jim Manico
>>>>>> Global Board Member
>>>>>> OWASP Foundation
>>>>>> <https://www.owasp.org/>https://www.owasp.org
>>>>>> Join me at AppSecUSA 2015!
>>>>>>
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>>>>>>
>>>>>>
>>>>>>
>>>>>>
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>>>>>>
>>>>>
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>>>
>>> --
>>> Jim Manico
>>> Global Board Member
>>> OWASP Foundationhttps://www.owasp.org
>>> Join me at AppSecUSA 2015!
>>>
>>>
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>>
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