[Owasp-board] Question about AppSec regulations

Tobias tobias.gondrom at owasp.org
Mon Oct 13 22:39:29 UTC 2014

Hi all,

I agree with Josh, as long as the profit goal is taken into account when 
you budget, the local team should decide.

Small comment: from my experience with AppSecEU2014, I would suggest to 
not go with the high numbers. We were working quite hard to achieve the 
profit goals. And in the end luck helped out. So my advise would be if 
you want to do this, to not go all out from the start, but maybe limit 
yourself to only lodging (and cap the lodging per night).

If you would want to do travel compensation, I would personally prefer 
to not differentiate between EU and US speakers. IMHO, the limits should 
be the same for all speakers regardless where they come from. (but 
that's just my personal opinion).

Btw. I believe in the past, the main keynote speakers at AppSecs did get 
travel expenses reimbursed.

Just my 2cents. Tobias

Ps.: And just as a thought, besides your obvious options of the 
conference budget, you could also think of using your normal chapter 
budget as a "discretionary" budget if you want to fly in 2-3 special 
speakers for your event. That can give you some added flexibility as the 
chapter leader organising.

On 13/10/14 23:03, Josh Sokol wrote:
> Martin,
> There is a profit goal associated with each of OWASP's conferences.  
> As long as AppSecEU takes this goal into account when making plans to 
> pay for speaker expenses, I am in support of whatever option the team 
> favors.  My $0.02.
> ~josh
> On Mon, Oct 13, 2014 at 2:04 PM, Martin Knobloch 
> <martin.knobloch at owasp.org <mailto:martin.knobloch at owasp.org>> wrote:
>     Board,
>     Currently, the chapters of the Netherlands, Belgium and Luxembourg
>     are organizing the AppSec-Eu/Research 2015.
>     A question that came up during the recent AppSec-US has been
>     raised again on mailing and twitter:
>     OWASP does not fund travel and lodging for regular conference
>     speakers, only the keynote speakers the travel and lodging paid.
>     We are currently looking into possibilities of paying (limited)
>     travel expenses and / or lodging.
>     As, if we as the current organizing team, would change the rules
>     about this, this would be expected to be continued for future
>     AppSec's. Therefore we ask your opinion as board of the
>     foundation, what are your opinion about:
>     Option 1: Lodging (hotel) paid by the conference
>     Option 2: Lodging (hotel) paid by the conference plus limited
>     travel expenses
>     Option 3: Keep as is, no lodging of travel paid
>     Just a quick sum:
>     2 days x 4 parallel tracks x  6 spakers: = 48 times expenses
>     Option 1: 1 night about 100 Euro, total about 9600 Euros (paying
>     two nights)
>     Option2: Top the expenses at from Europe to 500 Euro, Out of
>     Europe: 1000 Euro.
>     Assuming 3/4 of the speakers being form Europe, 1/4 from out of
>     Europe (and max expenses used):
>     36 * 500 = 18000
>     12 * 1000 = 12000
>     Hotel expenses: 9600
>     Total: 39600 Euro
>     For sure, option 2 would have a serious impact in the budget and
>     cannot be done without serious increase the ticket price
>     Option 1 is still a major post of the budget.
>     Looking forward to hear your opinion!
>     Cheers,
>     -martin
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