[Owasp-board] Recording, Report, and Action items from today's Meeting

Eoin eoin.keary at owasp.org
Thu Jun 6 09:47:11 UTC 2013


I am also a signatory on the EU account. I went to Belgium to open it with
Seba.
What is the status with this? AM I to be removed.
I cant vote on the signatory policy until I know where I stand.

I don't agree with removing the split for individual memberships.





On 6 June 2013 01:03, Sarah Baso <sarah.baso at owasp.org> wrote:

> Board members -
>
> First, for those of you that weren't able to make the call last Friday
> (Jim, Eoin, Seba), I hope you had a chance to listen to the recording and
> will send me any follow up questions.
>
> Next for the voting items - here is what I have for the record (also noted
> on the Board Vote Wiki page:
> https://www.owasp.org/index.php/OWASP_Board_Votes)
>
> *1. Budget Modifications*
> Dave - no vote received
> Eoin - no vote received
> Jim - yes
> Michael - yes
> Seba - yes
> Tom - yes
>
> * vote passes by majority of 4 votes, Dave and Eoin - please add your
> votes for the record when possible
>
> *2. Signatory Policy*
>
> Dave - no vote received
> Eoin - no vote received
> Jim - yes
> Michael - yes
> Seba - yes
> Tom - yes
>
> * vote passes by majority of 4 votes, Dave and Eoin - please add your
> votes for the record when possible
>
>
> Finally - regarding the other discussion items for feedback - I will start
> a few new threads on the governance list to keep the discussion for each
> item clear.
>
> Regards,
> Sarah Baso
> --
> Executive Director
> OWASP Foundation
>
> sarah.baso at owasp.org
> +1.312.869.2779
>
>
> On Mon, Jun 3, 2013 at 10:38 AM, Michael Coates <michael.coates at owasp.org>wrote:
>
>> Vote Required 1. *Budget Modifications
>> *
>> I vote yes
>> A conference rep is critical. We previously had Sarah dedicated fully to
>> this position and now it must be backfilled. Not only is this Sarah's
>> recommendation in her current role with an understanding of the importance
>> of the conferences role, but further the conference income is a significant
>> portion of the foundation's annual revenue. This is not an area that can be
>> left to chance. We must have a conferences individual on the operations
>> team to ensure consistency and proper focus while working with the
>> conference organizers.
>>
>> 2.*Signatory Policy*
>>
>> I vote yes
>>
>>
>> Feedback Requested
>>
>> All, there was a long thread and voting for or against the "Proposed
>> policy to eliminate individual membership split". We aren't ready for a
>> vote. Sarah correctly asked for feedback. We should start a new thread on
>> governance, look at the data and discuss several different
>> solutions/approaches.
>>
>>
>>
>> -Michael
>>
>>
>>
>> --
>> Michael Coates | OWASP | @_mwc
>>
>>
>>
>> On Fri, May 31, 2013 at 5:03 PM, Sarah Baso <sarah.baso at owasp.org> wrote:
>>
>>>  Board Members -
>>> Thanks to all of you who were able to make the call earlier today and
>>> for the others, thanks in advance for taking the time to review the
>>> recording and report from today's call.
>>>
>>> I created a wiki page with items from today's meeting:
>>> https://owasp.org/index.php/May_31,_2013  (linked to from the standard
>>> board meeting page).
>>>
>>> I also uploaded the recording to google docs (when Matt uploads to the
>>> server i will update the link on the meeting wiki page, but this will give
>>> you access for now).  Link to recording is on the wiki page above.
>>>
>>> Here is a link to the report prepared for today's meeting:
>>> https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit
>>>
>>> *
>>> Vote Required
>>>
>>> 1. Budget Modifications:
>>>
>>> Move money ($48,950)from the following items:
>>>
>>>    -
>>>
>>>    Extra $18,000 in budget under New hire IT (we are currently paying
>>>    Matt $1000/month and $30,000 was originally allocated)
>>>    -
>>>
>>>    Not currently hiring new Administrative Assistant - $10,000 Avail
>>>    -
>>>
>>>    Not currently hiring Education Coordinator (Income/Expenses will
>>>    break even)
>>>    -
>>>
>>>    Reducing Staff travel- cut $13,000
>>>    -
>>>
>>>    Extra money in Podcast line item (confirmed with Jim) - $2600
>>>    -
>>>
>>>    No more Office Rent - $350
>>>    -
>>>
>>>    Suggested cut Chapter Webinars allocation (no plans currently for
>>>    spending) - $5000, this is a good item for chapters to fund themselves
>>>
>>> Allocate $48,950 as follows:
>>>
>>>    -
>>>
>>>    19,500 already committed in budget to staff expenses and salesforce
>>>    expense (see report for details)
>>>    -
>>>
>>>    $20,500 for immediate hiring of new conferences manager (cost of 6
>>>    month salary and benefits)
>>>    -
>>>
>>>    Remaining $8,950 towards hiring a chapter coordinator. Will need to
>>>    "raise" the remaining $11,000 needed for hiring.
>>>    - Staff will be coordinating messaging and internal fundraising from
>>>       chapters to help meet this goal.
>>>
>>>
>>>
>>> 2. Signatory Policy: The OWASP Foundation will use the following policy
>>> when approving financial transactions or entering into contracts or other
>>> agreements requiring a financial committement by the Foundation, to ensure
>>> financial transparency and achieve operational independence from board
>>> members:
>>>
>>>    -
>>>
>>>    Financial obligations and transactions up to $10,000 USD - single
>>>    signer (Sarah primary, Kate secondary)
>>>    -
>>>
>>>    Financial obligations and transactions more than $10,00 USD and up
>>>    to $50,000 USD - dual signer (Sarah (Executive Director) and Dave
>>>    (Treasurer), Sarah and Seba (EU))
>>>    -
>>>
>>>    Financial obligations and transactions more than $50,000 USD - Dual
>>>    signer (second signer MUST be a board member), and notice given to the
>>>    entire board of directors
>>>
>>>
>>>    -
>>>
>>>    Dual Signers - If Sarah is not available, 2nd Board member can sign
>>>    in her place
>>>    -
>>>
>>>    Additionally, where the board treasurer is not authorized on our
>>>    European account, the board can assign oversight responsibility for our
>>>    European account to another member. Currently Seba has oversight of our
>>>    European account and accounting practices and will be the second signer for
>>>    European Transactions.
>>>
>>>
>>> Feedback Requested
>>>
>>>    -
>>>
>>>    Sarah working with staff to outline by end of Q2 additional
>>>    reports/statistics to include in monthly board report related to
>>>    membership, chapters, projects, conferences, and overall budget. Board
>>>    should send any requests on what they would like to see to Sarah ASAP.
>>>
>>>
>>>    -
>>>
>>>    Proposed policy to eliminate individual membership split - 100% to
>>>    Foundation. This needs details fleshed out and discussion, but is a
>>>    starting point to raise awareness into the large amount of money that is
>>>    sitting in the chapters and project funds (over $260,000 USD).
>>>
>>>
>>>    -
>>>
>>>    Read May 2013 Executive Director Report and Recommendations<https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit>and provide any questions, feedback or issues.
>>>
>>> Action Required
>>>
>>> In addition to the items in progress by the staff listed in the report:
>>>
>>>    -
>>>
>>>    Dave to update access on OWASP Foundation Paypal account - Sarah and
>>>    Kate to be given admin access, Dave and Alison should have view-only
>>>    -
>>>
>>>    Seba to add Sarah as approver on ING - European - Checking account
>>>    -
>>>
>>>    Tom to follow up with Sarah on request to be removed from EU entity
>>>    paperwork
>>>    -
>>>
>>>    Sarah to provide details on proposal to move US accounts to Capital
>>>    one to Dave for review
>>>    -
>>>
>>>    Sarah to put together charts on where OWASP income comes from (ie
>>>    40% from appsec conferences, x amount membership)
>>>
>>>
>>> Pending Board Policy Items
>>>
>>>    1.
>>>
>>>    Foundation Corporate Sponsorship & Membership Changes<https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#>
>>>    2.
>>>
>>>    Project Sponsorship & Branding Recommendations<https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#>
>>>    3.
>>>
>>>    Proposal to modify Board Election Terms<https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#>
>>>    4.
>>>
>>>    By-laws motion (Jim) to drop language requiring in-person board
>>>    meeting attendance from section 3.03 - "and shall meet in person at least
>>>    once annually at a date to be announced and agreed upon"
>>>    5.
>>>
>>>    Need to develop a Conflict of Interest Policy (reference:
>>>    http://www.councilofnonprofits.org/conflict-of-interest)
>>>
>>> *
>>>
>>> For anyone who missed the meeting today that has questions/comments or
>>> needs clarification, feel free to ping me for a chat.  If anyone who was at
>>> the meeting today has follow up items, I am available for you too.  There
>>> is still quite a lot of planning, and more importantly "doing" ahead but
>>> this is a good starting place for us I think!
>>>
>>> Regards,
>>> Sarah Baso
>>>
>>> --
>>> Executive Director
>>> OWASP Foundation
>>>
>>> sarah.baso at owasp.org
>>> +1.312.869.2779
>>>
>>>
>>>
>>>
>>>
>>> _______________________________________________
>>> Owasp-board mailing list
>>> Owasp-board at lists.owasp.org
>>> https://lists.owasp.org/mailman/listinfo/owasp-board
>>>
>>>
>>
>
>
>
>
>
>
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-- 
Eoin Keary
OWASP Member
https://twitter.com/EoinKeary
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