[Owasp-board] OWASP to hire a FTE conference manager

Jim Manico jim.manico at owasp.org
Wed Jun 5 23:50:02 UTC 2013

Excellent, Tom. I look forward to that discussion.

- Jim

> Indeed and why there was already a meeting to discuss this and why it is on the email for vote and board meeting agenda
> https://www.owasp.org/index.php/June_10,_2013
> As the appsecusa conference chair I know I have been busting my ass on the fundraiser conference and could use a full time assistance. 
> On Jun 5, 2013, at 7:43 PM, Jim Manico <jim.manico at owasp.org> wrote:
>> +1
>> We desperately need a full time conference person in my opinion. The
>> amount of work and planning it takes to run even one conference is
>> beyond the work of one full time person. Most conferences have both a
>> full time *staff* and a pack of volunteers to run similar conferences of
>> our size.
>> Also, as Executive Director, I think Sarah needs to have final say in
>> this matter. If we have budget and can afford it, she should have
>> autonomy to make the hire choice on her own since she is our unbiased
>> full time executive director.
>> - Jim
>>> Eoin -
>>> I am going to jump in here and share some thoughts (obviously others in the
>>> community can voice their opinion as well).
>>> *Do we require a conference manager? *
>>> I would be interested to hear from anyone who thinks we DO'NT need a
>>> conferences manager. Even before I took this new role, the responsibilities
>>> for my conferences job were dare I say more than should be required of one
>>> person.  Hiring one conference manager  is necessary and down the road as
>>> income allows, we will probably have to look at expanding this.   Global
>>> Conferences have brought in 40% of the income for the foundation for the
>>> past 2 years, and there is lot riding on the success of these events as
>>> well as the financial oversight that is required for the contracts that are
>>> signed and budgeting.  There have been a fair amount of comments from
>>> leaders, conference organizers, and even board members about pushing even
>>> MORE responsibilities of the global conference planning to the staff and we
>>> would be moving the opposite direction by not hiring a conference manager.
>>> Planning a conference at any level is a lot of work (I am sure you
>>> recognize this) and having at least one staff to manage events can help
>>> alleviate some of the unnecessary burden that is/has been placed on
>>> conference organizers.
>>> I can say right now I could spend full time just on AppSec USA trying to
>>> make that a success, let alone the other 3 global events this year, the
>>> appsecs being planned for next year, giving input into AppSec China, AppSec
>>> India, regional events in various locations... I have quite a backlog of
>>> work here to do just Q & A from planners. The Conference Manager is the one
>>> single point of contact in making sure balls don't get dropped when a
>>> volunteer has a work or family committment and is unable to fulfill
>>> obligations for the event. Also this person is a source of information on
>>> Foundation policies and historical conference information (what has been
>>> done in the past, what works, what hasn't worked,etc)
>>> *Do we know anyone with the appropriate experience?* Probably (I have no
>>> reason to think we don't). This question isn't really relevant to "do we
>>> need this position" in my mind... if we decide we need the position, we
>>> post the job description for applications, interview, and make a hiring
>>> decision.  Kate established a hiring process, timeline, and checklist last
>>> fall and I will work with the staff to conduct this hiring in an open and
>>> fair way.  Once we formally have budget approval and post the job, any one
>>> in the community could apply or help us spread the word to others about the
>>> position (and I hope they do!)
>>> *Where should we hire this person? US/EU other.*
>>> It depends on the applications - I think qualifications should be
>>> considered over location, but as noted in the desired skills, additional
>>> non-English language experience would be a plus.
>>> *Can we as leaders list what the main role and responsibilities of this
>>> person?*
>>> I have worked with the staff on the job decription for this role to be
>>> posted:
>>> https://docs.google.com/document/d/1hHk6GoPBk-OO74JZBgJJwnxpk3kOAi4U6WDispObBxw/edit?usp=sharing
>>> *Anything else which comes to mind?*
>>> If we do not back fill my position - it not only puts an undue burden on
>>> me, but the rest of the staff in picking up the slack.  All of the staff is
>>> already maxed out as it is.... (feel free to ask any of them).  Also,
>>> supporting the community is (in my mind) the number one priority here -
>>> isn't that what the foundation is about?  I don't see how we are going to
>>> be able to continue to support conference planners with any reasonable
>>> response time with out another staff member.
>>> Looking forward to hearing questions/input from others!
>>> Regards,
>>> Sarah Baso
>>> On Wed, Jun 5, 2013 at 3:41 PM, Eoin <eoin.keary at owasp.org> wrote:
>>>> Hello Leaders,
>>>> At the last board meeting it was proposed to consider hiring a new
>>>> events/conference manager.
>>>> Sarah used to perform this role but as we all know has moved on to the
>>>> exec director role.
>>>> As you know events/conferences are a significant source of income for the
>>>> foundation, and we need money to keep things going.
>>>> As a member of the board I feel we should table this motion with you, the
>>>> community, and listen to what your thoughts are.
>>>> Questions which come to mind are:
>>>> Do we require a conference manager? (The majority of the board believe we
>>>> do).
>>>> Do we know anyone with the appropriate experience?
>>>> Where should we hire this person? US/EU other.
>>>> Can we as leaders list what the main role and responsibilities of this
>>>> person?
>>>> Anything else which comes to mind?
>>>> Your opinions matter to the foundation. Let your voice be heard as leaders
>>>> of this unique community :)
>>>> -ek
>>>> --
>>>> Eoin Keary
>>>> OWASP Member
>>>> https://twitter.com/EoinKeary
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