[Owasp-board] OWASP to hire a FTE conference manager

Tom Brennan tomb at owasp.org
Wed Jun 5 23:48:14 UTC 2013

Indeed and why there was already a meeting to discuss this and why it is on the email for vote and board meeting agenda


As the appsecusa conference chair I know I have been busting my ass on the fundraiser conference and could use a full time assistance. 

On Jun 5, 2013, at 7:43 PM, Jim Manico <jim.manico at owasp.org> wrote:

> +1
> We desperately need a full time conference person in my opinion. The
> amount of work and planning it takes to run even one conference is
> beyond the work of one full time person. Most conferences have both a
> full time *staff* and a pack of volunteers to run similar conferences of
> our size.
> Also, as Executive Director, I think Sarah needs to have final say in
> this matter. If we have budget and can afford it, she should have
> autonomy to make the hire choice on her own since she is our unbiased
> full time executive director.
> - Jim
>> Eoin -
>> I am going to jump in here and share some thoughts (obviously others in the
>> community can voice their opinion as well).
>> *Do we require a conference manager? *
>> I would be interested to hear from anyone who thinks we DO'NT need a
>> conferences manager. Even before I took this new role, the responsibilities
>> for my conferences job were dare I say more than should be required of one
>> person.  Hiring one conference manager  is necessary and down the road as
>> income allows, we will probably have to look at expanding this.   Global
>> Conferences have brought in 40% of the income for the foundation for the
>> past 2 years, and there is lot riding on the success of these events as
>> well as the financial oversight that is required for the contracts that are
>> signed and budgeting.  There have been a fair amount of comments from
>> leaders, conference organizers, and even board members about pushing even
>> MORE responsibilities of the global conference planning to the staff and we
>> would be moving the opposite direction by not hiring a conference manager.
>> Planning a conference at any level is a lot of work (I am sure you
>> recognize this) and having at least one staff to manage events can help
>> alleviate some of the unnecessary burden that is/has been placed on
>> conference organizers.
>> I can say right now I could spend full time just on AppSec USA trying to
>> make that a success, let alone the other 3 global events this year, the
>> appsecs being planned for next year, giving input into AppSec China, AppSec
>> India, regional events in various locations... I have quite a backlog of
>> work here to do just Q & A from planners. The Conference Manager is the one
>> single point of contact in making sure balls don't get dropped when a
>> volunteer has a work or family committment and is unable to fulfill
>> obligations for the event. Also this person is a source of information on
>> Foundation policies and historical conference information (what has been
>> done in the past, what works, what hasn't worked,etc)
>> *Do we know anyone with the appropriate experience?* Probably (I have no
>> reason to think we don't). This question isn't really relevant to "do we
>> need this position" in my mind... if we decide we need the position, we
>> post the job description for applications, interview, and make a hiring
>> decision.  Kate established a hiring process, timeline, and checklist last
>> fall and I will work with the staff to conduct this hiring in an open and
>> fair way.  Once we formally have budget approval and post the job, any one
>> in the community could apply or help us spread the word to others about the
>> position (and I hope they do!)
>> *Where should we hire this person? US/EU other.*
>> It depends on the applications - I think qualifications should be
>> considered over location, but as noted in the desired skills, additional
>> non-English language experience would be a plus.
>> *Can we as leaders list what the main role and responsibilities of this
>> person?*
>> I have worked with the staff on the job decription for this role to be
>> posted:
>> https://docs.google.com/document/d/1hHk6GoPBk-OO74JZBgJJwnxpk3kOAi4U6WDispObBxw/edit?usp=sharing
>> *Anything else which comes to mind?*
>> If we do not back fill my position - it not only puts an undue burden on
>> me, but the rest of the staff in picking up the slack.  All of the staff is
>> already maxed out as it is.... (feel free to ask any of them).  Also,
>> supporting the community is (in my mind) the number one priority here -
>> isn't that what the foundation is about?  I don't see how we are going to
>> be able to continue to support conference planners with any reasonable
>> response time with out another staff member.
>> Looking forward to hearing questions/input from others!
>> Regards,
>> Sarah Baso
>> On Wed, Jun 5, 2013 at 3:41 PM, Eoin <eoin.keary at owasp.org> wrote:
>>> Hello Leaders,
>>> At the last board meeting it was proposed to consider hiring a new
>>> events/conference manager.
>>> Sarah used to perform this role but as we all know has moved on to the
>>> exec director role.
>>> As you know events/conferences are a significant source of income for the
>>> foundation, and we need money to keep things going.
>>> As a member of the board I feel we should table this motion with you, the
>>> community, and listen to what your thoughts are.
>>> Questions which come to mind are:
>>> Do we require a conference manager? (The majority of the board believe we
>>> do).
>>> Do we know anyone with the appropriate experience?
>>> Where should we hire this person? US/EU other.
>>> Can we as leaders list what the main role and responsibilities of this
>>> person?
>>> Anything else which comes to mind?
>>> Your opinions matter to the foundation. Let your voice be heard as leaders
>>> of this unique community :)
>>> -ek
>>> --
>>> Eoin Keary
>>> OWASP Member
>>> https://twitter.com/EoinKeary
>>> _______________________________________________
>>> Owasp-board mailing list
>>> Owasp-board at lists.owasp.org
>>> https://lists.owasp.org/mailman/listinfo/owasp-board
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