[Owasp-board] Recording, Report, and Action items from today's Meeting

Eoin eoin.keary at owasp.org
Sat Jun 1 10:40:51 UTC 2013


I'm also a signatory on the eu account.
If I'm not required best remove me also please.

Eoin Keary
Owasp Global Board
+353 87 977 2988


On 1 Jun 2013, at 01:32, Jim Manico <jim.manico at owasp.org> wrote:

> To be more clear, I vote yes to both of the voting items from https://owasp.org/index.php/May_31,_2013
> 
> This includes the new signatory policy and the budget modification items.
> 
> Cheers,
> Jim
> 
>> Thanks Jim.
>> 
>> One more comment since there is quite a bit to take in from today's report.
>> The two items requested for vote are the most critical items, and of those
>> most important is to get budget approval for the hiring of the new
>> Conferences Manager position. I would like to get the job announcement out
>> next week if this funding is approved.
>> 
>> Have a great weekend.
>> 
>> Best,
>> Sarah
>> 
>> 
>> On Fri, May 31, 2013 at 5:08 PM, Jim Manico <jim.manico at owasp.org> wrote:
>> 
>>> It really feels like our "house" is getting much more in order in many
>>> ways. I'm grateful for everyones hard work on this.
>>> 
>>> Thank you!
>>> - Jim
>>> 
>>>> Board Members -
>>>> Thanks to all of you who were able to make the call earlier today and for
>>>> the others, thanks in advance for taking the time to review the recording
>>>> and report from today's call.
>>>> 
>>>> I created a wiki page with items from today's meeting:
>>>> https://owasp.org/index.php/May_31,_2013  (linked to from the standard
>>>> board meeting page).
>>>> 
>>>> I also uploaded the recording to google docs (when Matt uploads to the
>>>> server i will update the link on the meeting wiki page, but this will
>>> give
>>>> you access for now).  Link to recording is on the wiki page above.
>>>> 
>>>> Here is a link to the report prepared for today's meeting:
>>> https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit
>>>> 
>>>> *
>>>> Vote Required
>>>> 
>>>> 1. Budget Modifications:
>>>> 
>>>> Move money ($48,950)from the following items:
>>>> 
>>>>   -
>>>> 
>>>>   Extra $18,000 in budget under New hire IT (we are currently paying
>>> Matt
>>>>   $1000/month and $30,000 was originally allocated)
>>>>   -
>>>> 
>>>>   Not currently hiring new Administrative Assistant - $10,000 Avail
>>>>   -
>>>> 
>>>>   Not currently hiring Education Coordinator (Income/Expenses will break
>>>>   even)
>>>>   -
>>>> 
>>>>   Reducing Staff travel- cut $13,000
>>>>   -
>>>> 
>>>>   Extra money in Podcast line item (confirmed with Jim) - $2600
>>>>   -
>>>> 
>>>>   No more Office Rent - $350
>>>>   -
>>>> 
>>>>   Suggested cut Chapter Webinars allocation (no plans currently for
>>>>   spending) - $5000, this is a good item for chapters to fund themselves
>>>> 
>>>> Allocate $48,950 as follows:
>>>> 
>>>>   -
>>>> 
>>>>   19,500 already committed in budget to staff expenses and salesforce
>>>>   expense (see report for details)
>>>>   -
>>>> 
>>>>   $20,500 for immediate hiring of new conferences manager (cost of 6
>>> month
>>>>   salary and benefits)
>>>>   -
>>>> 
>>>>   Remaining $8,950 towards hiring a chapter coordinator. Will need to
>>>>   "raise" the remaining $11,000 needed for hiring.
>>>>   - Staff will be coordinating messaging and internal fundraising from
>>>>      chapters to help meet this goal.
>>>> 
>>>> 
>>>> 
>>>> 2. Signatory Policy: The OWASP Foundation will use the following policy
>>>> when approving financial transactions or entering into contracts or other
>>>> agreements requiring a financial committement by the Foundation, to
>>> ensure
>>>> financial transparency and achieve operational independence from board
>>>> members:
>>>> 
>>>>   -
>>>> 
>>>>   Financial obligations and transactions up to $10,000 USD - single
>>> signer
>>>>   (Sarah primary, Kate secondary)
>>>>   -
>>>> 
>>>>   Financial obligations and transactions more than $10,00 USD and up to
>>>>   $50,000 USD - dual signer (Sarah (Executive Director) and Dave
>>> (Treasurer),
>>>>   Sarah and Seba (EU))
>>>>   -
>>>> 
>>>>   Financial obligations and transactions more than $50,000 USD - Dual
>>>>   signer (second signer MUST be a board member), and notice given to the
>>>>   entire board of directors
>>>> 
>>>> 
>>>>   -
>>>> 
>>>>   Dual Signers - If Sarah is not available, 2nd Board member can sign in
>>>>   her place
>>>>   -
>>>> 
>>>>   Additionally, where the board treasurer is not authorized on our
>>>>   European account, the board can assign oversight responsibility for
>>> our
>>>>   European account to another member. Currently Seba has oversight of
>>> our
>>>>   European account and accounting practices and will be the second
>>> signer for
>>>>   European Transactions.
>>>> 
>>>> 
>>>> Feedback Requested
>>>> 
>>>>   -
>>>> 
>>>>   Sarah working with staff to outline by end of Q2 additional
>>>>   reports/statistics to include in monthly board report related to
>>>>   membership, chapters, projects, conferences, and overall budget. Board
>>>>   should send any requests on what they would like to see to Sarah ASAP.
>>>> 
>>>> 
>>>>   -
>>>> 
>>>>   Proposed policy to eliminate individual membership split - 100% to
>>>>   Foundation. This needs details fleshed out and discussion, but is a
>>>>   starting point to raise awareness into the large amount of money that
>>> is
>>>>   sitting in the chapters and project funds (over $260,000 USD).
>>>> 
>>>> 
>>>>   -
>>>> 
>>>>   Read May 2013 Executive Director Report and
>>>> Recommendations<
>>> https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit
>>>> and
>>>> provide any questions, feedback or issues.
>>>> 
>>>> Action Required
>>>> 
>>>> In addition to the items in progress by the staff listed in the report:
>>>> 
>>>>   -
>>>> 
>>>>   Dave to update access on OWASP Foundation Paypal account - Sarah and
>>>>   Kate to be given admin access, Dave and Alison should have view-only
>>>>   -
>>>> 
>>>>   Seba to add Sarah as approver on ING - European - Checking account
>>>>   -
>>>> 
>>>>   Tom to follow up with Sarah on request to be removed from EU entity
>>>>   paperwork
>>>>   -
>>>> 
>>>>   Sarah to provide details on proposal to move US accounts to Capital
>>> one
>>>>   to Dave for review
>>>>   -
>>>> 
>>>>   Sarah to put together charts on where OWASP income comes from (ie 40%
>>>>   from appsec conferences, x amount membership)
>>>> 
>>>> 
>>>> Pending Board Policy Items
>>>> 
>>>>   1.
>>>> 
>>>>   Foundation Corporate Sponsorship & Membership
>>>> Changes<
>>> https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#
>>>> 
>>>>   2.
>>>> 
>>>>   Project Sponsorship & Branding
>>>> Recommendations<
>>> https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#
>>>> 
>>>>   3.
>>>> 
>>>>   Proposal to modify Board Election
>>>> Terms<
>>> https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#
>>>> 
>>>>   4.
>>>> 
>>>>   By-laws motion (Jim) to drop language requiring in-person board
>>> meeting
>>>>   attendance from section 3.03 - "and shall meet in person at least once
>>>>   annually at a date to be announced and agreed upon"
>>>>   5.
>>>> 
>>>>   Need to develop a Conflict of Interest Policy (reference:
>>>>   http://www.councilofnonprofits.org/conflict-of-interest)
>>>> 
>>>> *
>>>> 
>>>> For anyone who missed the meeting today that has questions/comments or
>>>> needs clarification, feel free to ping me for a chat.  If anyone who was
>>> at
>>>> the meeting today has follow up items, I am available for you too.  There
>>>> is still quite a lot of planning, and more importantly "doing" ahead but
>>>> this is a good starting place for us I think!
>>>> 
>>>> Regards,
>>>> Sarah Baso
>>>> 
>>>> 
>>>> 
>>>> _______________________________________________
>>>> Owasp-board mailing list
>>>> Owasp-board at lists.owasp.org
>>>> https://lists.owasp.org/mailman/listinfo/owasp-board
> 
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