[Owasp-board] Recording, Report, and Action items from today's Meeting

Jim Manico jim.manico at owasp.org
Sat Jun 1 00:30:20 UTC 2013


> most important is to get budget approval for the hiring of the new
> Conferences Manager position. I would like to get the job announcement out
> next week if this funding is approved.

I vote +1 to start the process to hire the new conferences manager.

Aloha,
Jim


> 
> Have a great weekend.
> 
> Best,
> Sarah
> 
> 
> On Fri, May 31, 2013 at 5:08 PM, Jim Manico <jim.manico at owasp.org> wrote:
> 
>> It really feels like our "house" is getting much more in order in many
>> ways. I'm grateful for everyones hard work on this.
>>
>> Thank you!
>> - Jim
>>
>>> Board Members -
>>> Thanks to all of you who were able to make the call earlier today and for
>>> the others, thanks in advance for taking the time to review the recording
>>> and report from today's call.
>>>
>>> I created a wiki page with items from today's meeting:
>>> https://owasp.org/index.php/May_31,_2013  (linked to from the standard
>>> board meeting page).
>>>
>>> I also uploaded the recording to google docs (when Matt uploads to the
>>> server i will update the link on the meeting wiki page, but this will
>> give
>>> you access for now).  Link to recording is on the wiki page above.
>>>
>>> Here is a link to the report prepared for today's meeting:
>>>
>> https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit
>>>
>>> *
>>> Vote Required
>>>
>>> 1. Budget Modifications:
>>>
>>> Move money ($48,950)from the following items:
>>>
>>>    -
>>>
>>>    Extra $18,000 in budget under New hire IT (we are currently paying
>> Matt
>>>    $1000/month and $30,000 was originally allocated)
>>>    -
>>>
>>>    Not currently hiring new Administrative Assistant - $10,000 Avail
>>>    -
>>>
>>>    Not currently hiring Education Coordinator (Income/Expenses will break
>>>    even)
>>>    -
>>>
>>>    Reducing Staff travel- cut $13,000
>>>    -
>>>
>>>    Extra money in Podcast line item (confirmed with Jim) - $2600
>>>    -
>>>
>>>    No more Office Rent - $350
>>>    -
>>>
>>>    Suggested cut Chapter Webinars allocation (no plans currently for
>>>    spending) - $5000, this is a good item for chapters to fund themselves
>>>
>>> Allocate $48,950 as follows:
>>>
>>>    -
>>>
>>>    19,500 already committed in budget to staff expenses and salesforce
>>>    expense (see report for details)
>>>    -
>>>
>>>    $20,500 for immediate hiring of new conferences manager (cost of 6
>> month
>>>    salary and benefits)
>>>    -
>>>
>>>    Remaining $8,950 towards hiring a chapter coordinator. Will need to
>>>    "raise" the remaining $11,000 needed for hiring.
>>>    - Staff will be coordinating messaging and internal fundraising from
>>>       chapters to help meet this goal.
>>>
>>>
>>>
>>> 2. Signatory Policy: The OWASP Foundation will use the following policy
>>> when approving financial transactions or entering into contracts or other
>>> agreements requiring a financial committement by the Foundation, to
>> ensure
>>> financial transparency and achieve operational independence from board
>>> members:
>>>
>>>    -
>>>
>>>    Financial obligations and transactions up to $10,000 USD - single
>> signer
>>>    (Sarah primary, Kate secondary)
>>>    -
>>>
>>>    Financial obligations and transactions more than $10,00 USD and up to
>>>    $50,000 USD - dual signer (Sarah (Executive Director) and Dave
>> (Treasurer),
>>>    Sarah and Seba (EU))
>>>    -
>>>
>>>    Financial obligations and transactions more than $50,000 USD - Dual
>>>    signer (second signer MUST be a board member), and notice given to the
>>>    entire board of directors
>>>
>>>
>>>    -
>>>
>>>    Dual Signers - If Sarah is not available, 2nd Board member can sign in
>>>    her place
>>>    -
>>>
>>>    Additionally, where the board treasurer is not authorized on our
>>>    European account, the board can assign oversight responsibility for
>> our
>>>    European account to another member. Currently Seba has oversight of
>> our
>>>    European account and accounting practices and will be the second
>> signer for
>>>    European Transactions.
>>>
>>>
>>> Feedback Requested
>>>
>>>    -
>>>
>>>    Sarah working with staff to outline by end of Q2 additional
>>>    reports/statistics to include in monthly board report related to
>>>    membership, chapters, projects, conferences, and overall budget. Board
>>>    should send any requests on what they would like to see to Sarah ASAP.
>>>
>>>
>>>    -
>>>
>>>    Proposed policy to eliminate individual membership split - 100% to
>>>    Foundation. This needs details fleshed out and discussion, but is a
>>>    starting point to raise awareness into the large amount of money that
>> is
>>>    sitting in the chapters and project funds (over $260,000 USD).
>>>
>>>
>>>    -
>>>
>>>    Read May 2013 Executive Director Report and
>>> Recommendations<
>> https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit
>>> and
>>> provide any questions, feedback or issues.
>>>
>>> Action Required
>>>
>>> In addition to the items in progress by the staff listed in the report:
>>>
>>>    -
>>>
>>>    Dave to update access on OWASP Foundation Paypal account - Sarah and
>>>    Kate to be given admin access, Dave and Alison should have view-only
>>>    -
>>>
>>>    Seba to add Sarah as approver on ING - European - Checking account
>>>    -
>>>
>>>    Tom to follow up with Sarah on request to be removed from EU entity
>>>    paperwork
>>>    -
>>>
>>>    Sarah to provide details on proposal to move US accounts to Capital
>> one
>>>    to Dave for review
>>>    -
>>>
>>>    Sarah to put together charts on where OWASP income comes from (ie 40%
>>>    from appsec conferences, x amount membership)
>>>
>>>
>>> Pending Board Policy Items
>>>
>>>    1.
>>>
>>>    Foundation Corporate Sponsorship & Membership
>>> Changes<
>> https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#
>>>
>>>    2.
>>>
>>>    Project Sponsorship & Branding
>>> Recommendations<
>> https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#
>>>
>>>    3.
>>>
>>>    Proposal to modify Board Election
>>> Terms<
>> https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#
>>>
>>>    4.
>>>
>>>    By-laws motion (Jim) to drop language requiring in-person board
>> meeting
>>>    attendance from section 3.03 - "and shall meet in person at least once
>>>    annually at a date to be announced and agreed upon"
>>>    5.
>>>
>>>    Need to develop a Conflict of Interest Policy (reference:
>>>    http://www.councilofnonprofits.org/conflict-of-interest)
>>>
>>> *
>>>
>>> For anyone who missed the meeting today that has questions/comments or
>>> needs clarification, feel free to ping me for a chat.  If anyone who was
>> at
>>> the meeting today has follow up items, I am available for you too.  There
>>> is still quite a lot of planning, and more importantly "doing" ahead but
>>> this is a good starting place for us I think!
>>>
>>> Regards,
>>> Sarah Baso
>>>
>>>
>>>
>>> _______________________________________________
>>> Owasp-board mailing list
>>> Owasp-board at lists.owasp.org
>>> https://lists.owasp.org/mailman/listinfo/owasp-board
>>>
>>
>>
> 
> 



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