[Owasp-board] Recording, Report, and Action items from today's Meeting

Sat Jun 1 00:08:12 UTC 2013

It really feels like our "house" is getting much more in order in many
ways. I'm grateful for everyones hard work on this.

Thank you!
- Jim

> Board Members -
> Thanks to all of you who were able to make the call earlier today and for
> the others, thanks in advance for taking the time to review the recording
> and report from today's call.
> 
> I created a wiki page with items from today's meeting:
> https://owasp.org/index.php/May_31,_2013  (linked to from the standard
> board meeting page).
> 
> I also uploaded the recording to google docs (when Matt uploads to the
> server i will update the link on the meeting wiki page, but this will give
> you access for now).  Link to recording is on the wiki page above.
> 
> Here is a link to the report prepared for today's meeting:
> https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit
> 
> *
> Vote Required
> 
> 1. Budget Modifications:
> 
> Move money ($48,950)from the following items:
> 
>    -
> 
>    Extra $18,000 in budget under New hire IT (we are currently paying Matt
>    $1000/month and $30,000 was originally allocated)
>    -
> 
>    Not currently hiring new Administrative Assistant - $10,000 Avail
>    -
> 
>    Not currently hiring Education Coordinator (Income/Expenses will break
>    even)
>    -
> 
>    Reducing Staff travel- cut $13,000
>    -
> 
>    Extra money in Podcast line item (confirmed with Jim) - $2600
>    -
> 
>    No more Office Rent - $350
>    -
> 
>    Suggested cut Chapter Webinars allocation (no plans currently for
>    spending) - $5000, this is a good item for chapters to fund themselves
> 
> Allocate $48,950 as follows:
> 
>    -
> 
>    19,500 already committed in budget to staff expenses and salesforce
>    expense (see report for details)
>    -
> 
>    $20,500 for immediate hiring of new conferences manager (cost of 6 month
>    salary and benefits)
>    -
> 
>    Remaining $8,950 towards hiring a chapter coordinator. Will need to
>    "raise" the remaining $11,000 needed for hiring.
>    - Staff will be coordinating messaging and internal fundraising from
>       chapters to help meet this goal.
> 
> 
> 
> 2. Signatory Policy: The OWASP Foundation will use the following policy
> when approving financial transactions or entering into contracts or other
> agreements requiring a financial committement by the Foundation, to ensure
> financial transparency and achieve operational independence from board
> members:
> 
>    -
> 
>    Financial obligations and transactions up to $10,000 USD - single signer
>    (Sarah primary, Kate secondary)
>    -
> 
>    Financial obligations and transactions more than $10,00 USD and up to
>    $50,000 USD - dual signer (Sarah (Executive Director) and Dave (Treasurer),
>    Sarah and Seba (EU))
>    -
> 
>    Financial obligations and transactions more than $50,000 USD - Dual
>    signer (second signer MUST be a board member), and notice given to the
>    entire board of directors
> 
> 
>    -
> 
>    Dual Signers - If Sarah is not available, 2nd Board member can sign in
>    her place
>    -
> 
>    Additionally, where the board treasurer is not authorized on our
>    European account, the board can assign oversight responsibility for our
>    European account to another member. Currently Seba has oversight of our
>    European account and accounting practices and will be the second signer for
>    European Transactions.
> 
> 
> Feedback Requested
> 
>    -
> 
>    Sarah working with staff to outline by end of Q2 additional
>    reports/statistics to include in monthly board report related to
>    membership, chapters, projects, conferences, and overall budget. Board
>    should send any requests on what they would like to see to Sarah ASAP.
> 
> 
>    -
> 
>    Proposed policy to eliminate individual membership split - 100% to
>    Foundation. This needs details fleshed out and discussion, but is a
>    starting point to raise awareness into the large amount of money that is
>    sitting in the chapters and project funds (over $260,000 USD).
> 
> 
>    -
> 
>    Read May 2013 Executive Director Report and
> Recommendations<https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit>and
> provide any questions, feedback or issues.
> 
> Action Required
> 
> In addition to the items in progress by the staff listed in the report:
> 
>    -
> 
>    Dave to update access on OWASP Foundation Paypal account - Sarah and
>    Kate to be given admin access, Dave and Alison should have view-only
>    -
> 
>    Seba to add Sarah as approver on ING - European - Checking account
>    -
> 
>    Tom to follow up with Sarah on request to be removed from EU entity
>    paperwork
>    -
> 
>    Sarah to provide details on proposal to move US accounts to Capital one
>    to Dave for review
>    -
> 
>    Sarah to put together charts on where OWASP income comes from (ie 40%
>    from appsec conferences, x amount membership)
> 
> 
> Pending Board Policy Items
> 
>    1.
> 
>    Foundation Corporate Sponsorship & Membership
> Changes<https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#>
>    2.
> 
>    Project Sponsorship & Branding
> Recommendations<https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#>
>    3.
> 
>    Proposal to modify Board Election
> Terms<https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#>
>    4.
> 
>    By-laws motion (Jim) to drop language requiring in-person board meeting
>    attendance from section 3.03 - "and shall meet in person at least once
>    annually at a date to be announced and agreed upon"
>    5.
> 
>    Need to develop a Conflict of Interest Policy (reference:
>    http://www.councilofnonprofits.org/conflict-of-interest)
> 
> *
> 
> For anyone who missed the meeting today that has questions/comments or
> needs clarification, feel free to ping me for a chat.  If anyone who was at
> the meeting today has follow up items, I am available for you too.  There
> is still quite a lot of planning, and more importantly "doing" ahead but
> this is a good starting place for us I think!
> 
> Regards,
> Sarah Baso
> 
> 
> 
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