[Owasp-board] Recording, Report, and Action items from today's Meeting

Sarah Baso sarah.baso at owasp.org
Sat Jun 1 00:03:11 UTC 2013


Board Members -
Thanks to all of you who were able to make the call earlier today and for
the others, thanks in advance for taking the time to review the recording
and report from today's call.

I created a wiki page with items from today's meeting:
https://owasp.org/index.php/May_31,_2013  (linked to from the standard
board meeting page).

I also uploaded the recording to google docs (when Matt uploads to the
server i will update the link on the meeting wiki page, but this will give
you access for now).  Link to recording is on the wiki page above.

Here is a link to the report prepared for today's meeting:
https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit

*
Vote Required

1. Budget Modifications:

Move money ($48,950)from the following items:

   -

   Extra $18,000 in budget under New hire IT (we are currently paying Matt
   $1000/month and $30,000 was originally allocated)
   -

   Not currently hiring new Administrative Assistant - $10,000 Avail
   -

   Not currently hiring Education Coordinator (Income/Expenses will break
   even)
   -

   Reducing Staff travel- cut $13,000
   -

   Extra money in Podcast line item (confirmed with Jim) - $2600
   -

   No more Office Rent - $350
   -

   Suggested cut Chapter Webinars allocation (no plans currently for
   spending) - $5000, this is a good item for chapters to fund themselves

Allocate $48,950 as follows:

   -

   19,500 already committed in budget to staff expenses and salesforce
   expense (see report for details)
   -

   $20,500 for immediate hiring of new conferences manager (cost of 6 month
   salary and benefits)
   -

   Remaining $8,950 towards hiring a chapter coordinator. Will need to
   "raise" the remaining $11,000 needed for hiring.
   - Staff will be coordinating messaging and internal fundraising from
      chapters to help meet this goal.



2. Signatory Policy: The OWASP Foundation will use the following policy
when approving financial transactions or entering into contracts or other
agreements requiring a financial committement by the Foundation, to ensure
financial transparency and achieve operational independence from board
members:

   -

   Financial obligations and transactions up to $10,000 USD - single signer
   (Sarah primary, Kate secondary)
   -

   Financial obligations and transactions more than $10,00 USD and up to
   $50,000 USD - dual signer (Sarah (Executive Director) and Dave (Treasurer),
   Sarah and Seba (EU))
   -

   Financial obligations and transactions more than $50,000 USD - Dual
   signer (second signer MUST be a board member), and notice given to the
   entire board of directors


   -

   Dual Signers - If Sarah is not available, 2nd Board member can sign in
   her place
   -

   Additionally, where the board treasurer is not authorized on our
   European account, the board can assign oversight responsibility for our
   European account to another member. Currently Seba has oversight of our
   European account and accounting practices and will be the second signer for
   European Transactions.


Feedback Requested

   -

   Sarah working with staff to outline by end of Q2 additional
   reports/statistics to include in monthly board report related to
   membership, chapters, projects, conferences, and overall budget. Board
   should send any requests on what they would like to see to Sarah ASAP.


   -

   Proposed policy to eliminate individual membership split - 100% to
   Foundation. This needs details fleshed out and discussion, but is a
   starting point to raise awareness into the large amount of money that is
   sitting in the chapters and project funds (over $260,000 USD).


   -

   Read May 2013 Executive Director Report and
Recommendations<https://docs.google.com/a/owasp.org/document/d/1wBmgSFkwS8d3r2xMjqlIMlu2Nf4lLdMeC5QLM6g42zw/edit>and
provide any questions, feedback or issues.

Action Required

In addition to the items in progress by the staff listed in the report:

   -

   Dave to update access on OWASP Foundation Paypal account - Sarah and
   Kate to be given admin access, Dave and Alison should have view-only
   -

   Seba to add Sarah as approver on ING - European - Checking account
   -

   Tom to follow up with Sarah on request to be removed from EU entity
   paperwork
   -

   Sarah to provide details on proposal to move US accounts to Capital one
   to Dave for review
   -

   Sarah to put together charts on where OWASP income comes from (ie 40%
   from appsec conferences, x amount membership)


Pending Board Policy Items

   1.

   Foundation Corporate Sponsorship & Membership
Changes<https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#>
   2.

   Project Sponsorship & Branding
Recommendations<https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#>
   3.

   Proposal to modify Board Election
Terms<https://drive.google.com/a/owasp.org/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing#>
   4.

   By-laws motion (Jim) to drop language requiring in-person board meeting
   attendance from section 3.03 - "and shall meet in person at least once
   annually at a date to be announced and agreed upon"
   5.

   Need to develop a Conflict of Interest Policy (reference:
   http://www.councilofnonprofits.org/conflict-of-interest)

*

For anyone who missed the meeting today that has questions/comments or
needs clarification, feel free to ping me for a chat.  If anyone who was at
the meeting today has follow up items, I am available for you too.  There
is still quite a lot of planning, and more importantly "doing" ahead but
this is a good starting place for us I think!

Regards,
Sarah Baso

-- 
Executive Director
OWASP Foundation

sarah.baso at owasp.org
+1.312.869.2779
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