[Owasp-board] Housekeeping

Jim Manico jim.manico at owasp.org
Thu Jan 24 05:41:31 UTC 2013

I am absolutely thrilled with this email and direction. Outstanding!


Jim Manico
(808) 652-3805

On Jan 23, 2013, at 8:53 PM, Michael Coates <michael.coates at owasp.org>

A few important housekeeping notes:
Roles & Responsibilities*
We need to better define the delineation between board & operations team
responsibility. We have too many situations where the operations team feel
they need our approval to move forward with items. Conversely, when they
are empowered to make decisions we need to trust their judgement and
process. After all, they are living and breathing OWASP for 40-60 hours
every week. They know how to get things done.

I'll soon be starting a google doc for us to better capture the delineation
of responsibility. This will provide clarity on when the board should be
involved in an item, and when the operations teams will just get things
done and inform us of their progress.

*Action Items: *
*Michael* - start the google doc

*Voting Record
We've lapsed at maintaining the voting record archive (
https://www.owasp.org/index.php/OWASP_Board_Votes). This is definitely not
good and we need to resolve quickly.  This falls in the secretary role.
Moving forward we'll need to ensure the calls for votes (via board meetings
or email) are captured on the board vote page.

*Action Items:*
*Tom* - Please work to complete 2012 voting record info from past meeting &
email archives
*Eoin* - Please update 2013 voting record from our January meeting

*Meeting Attendance*
Our bylaws call for board member attendance at 8 of 12 meetings per year.
We don't explicitly state it, but if you'll be running for reelection you
should definitely meet this requirement.

Attendance record for our meetings are here:

*Meeting Format
Good feedback last meeting on our focus on operations versus strategic.
Moving forward we're going to allocate less time for operational updates
and more time for strategic discussion. Operational discussions will
include brief mentions of key topics but we won't go into background
detail. That info will be present in weekly communication and the directors
reports that are presented before the board meeting.

As always, please add topics to the board agenda prior to the meeting.


Michael Coates | OWASP | @_mwc

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