[Owasp-board] FW: OWASP Foundation Budget: Reimbursement Request #206 For Tom Brennan

Jason Li jason.li at owasp.org
Thu Jan 17 05:54:46 UTC 2013


I replaced Matt on the template for the reimbursement request, but
neglected to replace him on the budget approval template. I've rectified
this oversight. I've also added Sarah to the various workflow emails.

Tom/Board - the spreadsheet form application was created by me to assist
OWASP in two ways: (1) to simplify and standardize the workflow for Alison
of gathering the necessary details for reimbursement requests (namely
amounts, documentation, budget, etc), and (2) pave the path for an easy
means to provide visibility into expenses that are reimbursed by OWASP (

To provide some history, certain chairs during a previous committee chair
meeting expressed significant concern about the lack of visibility in the
use of OWASP funds for reimbursable expenses. While I personally am not
overly concerned about this particular issue, discussions resulted in
a workflow that provided a means of centralizing expense reports and
allowing folks to see into the expenses.  I volunteered to create this
workflow using a Google form which has been in use since late 2010.

I am CC-ed because I provide occasional support when something in this
workflow goes wrong - it's helpful for debugging purposes if I can see the
original messages.

I am happy to absolve myself of this responsibility if desired.

For goal #1, I'm sure someone can create/maintain an equivalent SalesForce
form that allows file upload for documentation, notifies relevant parties,
and organizes data similarly. Goal #2 requires some additional


On Tue, Jan 15, 2013 at 6:14 PM, Alison Shrader <alison.mcnamee at owasp.org>wrote:

> Hi Jason,
> When you get a chance can you please remove Matt and add Dave to these
> emails?  I know we had talked about using an alias for the accounting...but
> for the time being we should just get it updated.  See Tom's email
> below...he also wants you to be removed and Sarah added :)
> Thank you!!
> Alison Shrader
> The OWASP Foundation
> 9175 Guilford Road, Suite 300
> Columbia, MD 21046
> 1-410-440-5430
> 1-443-283-4021 (Fax)
> -----Original Message-----
> From: Tom Brennan [mailto:tomb at owasp.org]
> Sent: Tuesday, January 15, 2013 5:39 PM
> To: alison.mcnamee at owasp.org
> Cc: Kate Hartmann; Sarah Baso
> Subject: RE: OWASP Foundation Budget: Reimbursement Request #206 For Tom
> Brennan
> Alison, on the reimbursement requests emails (template) you can also have
> Matt removed from these requests (replaced with the 2013 Treasurer Dave)
> and
> Jason Li does not belong on this at all. I would cc in Sarah if needed.
> Thanks.
> -----Original Message-----
> From: alison.mcnamee at owasp.org [mailto:alison.mcnamee at owasp.org]
> Sent: Tuesday, January 15, 2013 5:21 PM
> To: dave.wichers at owasp.org
> Cc: tomb at owasp.org; accounting at owasp.org; kate.hartmann at owasp.org;
> matt.tesauro at owasp.org; jason.li at owasp.org
> Subject: OWASP Foundation Budget: Reimbursement Request #206 For Tom
> Brennan
> Dear dave.wichers at owasp.org,
> Tom Brennan (tomb at owasp.org) has requested reimbursement for an
> OWASP-related expense from the OWASP Foundation budget.
> As the owner of this budget, you must approve the expense before Tom
> Brennan
> can be reimbursed.
> The expenditure for 'Board Member Books' is described as:
> Books for educational reinforcement and professional development
> Please verify that the expense conforms to OWASP's expense policy and is an
> appropriate expense to be charged to your budget. If you have questions
> about the expenditure, please contact Tom Brennan (tomb at owasp.org) and
> copy
> accounting at owasp.org on the message.
> Tom Brennan has provided the following receipt documentation associated
> with
> the expenditure:
> http://docs.google.com/a/owasp.org/open?id=0B7reZxoHBgYsMS1lZjJlOTAyYy00Mjdj
> LTQ5ZWYtOGEzOS01ZDc2MDM0NzY4MWM<http://docs.google.com/a/owasp.org/open?id=0B7reZxoHBgYsMS1lZjJlOTAyYy00MjdjLTQ5ZWYtOGEzOS01ZDc2MDM0NzY4MWM>
> To approve or reject this expense, go to the following URL:
> http://sl.owasp.org/reimbursement-request?reqId=206
> Thanks for your help in streamlining the OWASP Reimbursement Process!
> If you have any questions about an expense, please contact
> accounting at owasp.org.
> -OWASP Accounting-
> -accounting at owasp.org-
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