[Owasp-board] Member Nation Portal
sarah.baso at owasp.org
Fri Dec 13 17:53:50 UTC 2013
Dave, Kate, and I had a call with our rep at Member Nation today and I also
have spent a bit of time on the financials. I have updated the proposal
Here are the key points of new information
- The cost of all the systems that the new Member Nation Portal will be
able to replace for us starting in 2014, is $35,000/year. Note that some
of those systems/costs are based on actual registrations so I have used
past numbers and current projections to put together an estimate.
- This "cost" does not include the staff time/costs in managing multiple
registration systems, running ineffective reports, and other operational
overhead. I expect that this new system will be much better for our data
management and staff time in managing (not to mention the benefits for the
- The first year costs at the point are estimates ($45,000) and we are
hoping to get that number down by handling some of our own data migration
- On our call this morning, we learned that Salesforce has adjusted some
of its pricing (and minimums), which will save us an additional $2600 on
our annual fees (reducing them to $11,100)
- *We should be able to break even with costs after 2 years and
recognizing $26,000 in savings in year 3.*
Here are some answers to the other questions in this thread:
- Yes supports internationalization - currency is based on merchant
accounts and we will be able to accept payments in other currencies (which
will settle into whatever accounts we have set up).
- Languages - Salesforce translates into the following languages (built
in): English, French, German, Italian, Japanese, Spanish, Swedish, Korean,
Simplified Chinese, Traditional Chinese, and Thai
- Payments will be handled through our same payment processors - chase
payment tech and payflow pro. Member Nation itself is not accepting the
*Protection of data *
- Data is held by Salesforce, I don't foresee issues with this.
*Because time is of the essence in making a decision on this and going
forward with the contract (we need to have a full 3 months to implement and
roll out, and need to plan for event registrations in 2014 as well as
memberships with the new membership model) - I am adding this for a vote on
Monday's board meeting. This is included in the budget, but even if the
budget isn't finalized Monday it is critical for the operations team to
have a decision on this.*
On Thu, Dec 5, 2013 at 5:50 AM, Fabio Cerullo <fcerullo at owasp.org> wrote:
> I've checked the tool and indeed looks impressive. There are a few
> questions that will appreciate your clarification:
> - Does the platform support internationalisation? Eg. Would members in
> Asia/Latin America be able to use it?
> - Does it handle payments for conferences, memberships, etc? If so, is it
> PCI-DSS certified to accept payments?
> - Eoin's point about escrow... would it be possible to pay in monthly
> installments? This could limit our liability if they go busted.
> - Regarding the protection of our data... do they have an certications
> such as ISO27001/SAS70?
> On Thu, Dec 5, 2013 at 9:47 AM, Eoin <eoin.keary at owasp.org> wrote:
>> If there is no escrow...
>> Lets say we spend 40K and the service is terminated / company folds etc
>> etc do we have any protection?
>> Does the system have adequate protection of our data also? Security of
>> our data? SLA/availability, access to our data if they company folds.
>> These are common questions when outsourcing services to SaaS and COTS
>> On 5 December 2013 05:11, Seba <seba at owasp.org> wrote:
>>> Kate showed me this in New York, and it seems a really good fit for
>>> owasp. I fully support this proposal.
>>> On 04 Dec 2013 22:00, "Sarah Baso" <sarah.baso at owasp.org> wrote:
>>>> Board members -
>>>> This came up briefly on Monday's budget call, but I wanted to provide
>>>> some additional operational details on the portal that the staff would like
>>>> to transition to in 2014.
>>>> Details are available here:
>>>> Additionally - here is a short video demo put together by another
>>>> organization about the portal:
>>>> Info about Member Nation by Fonteva:
>>>> *Operational Notes:*
>>>> - The transition to Member Nation is MUCH MORE than a new system
>>>> for membership and event registration, it is a community management
>>>> platform that will give us tools to assist with volunteer management and
>>>> recognition and a place for dynamic update of project and chapter related
>>>> data so we can gather metrics and run reports. It will also be a one stop
>>>> shop for community members to manage all their information membership,
>>>> event, chapters, projects, volunteer and other ways they interact with
>>>> - The critical points are that in order to implement as smooth a
>>>> transition as possible, we would like to have a 3 month roll out plan
>>>> (starting no later than January 1) to be completed by end of Q1 when our 2
>>>> year contract with cvent expires. Additionally, I know there were some
>>>> points of frustration and lack of communication in the move from Regonline
>>>> to Cvent a couple year ago, so the more time we have to plan and work on
>>>> the roll out plan, the better.
>>>> - The OWASP Staff will manage the set up of events and other
>>>> administration of the portal - and will receive training as part of our set
>>>> up costs. The portal does support various access controls and "roles" for
>>>> members of the community (i.e. chapter leader, project leader, event
>>>> There will be a one time set up cost of $45,689 and an ongoing annual
>>>> portal user fee of $13,500 - so a total of $59,189 for the first year.
>>>> This $13,5000 will significantly reduce our annual costs for other
>>>> registration and membership systems (estimated at $24856). And enable
>>>> us to dramatically decrease our fees over the next several years.
>>>> Please let me know any additional questions you have.
>>>> Sarah Baso
>>>> Executive Director
>>>> OWASP Foundation
>>>> sarah.baso at owasp.org
>>>> Owasp-board mailing list
>>>> Owasp-board at lists.owasp.org
>>> Owasp-board mailing list
>>> Owasp-board at lists.owasp.org
>> Eoin Keary
>> OWASP Member
>> Owasp-board mailing list
>> Owasp-board at lists.owasp.org
> Owasp-board mailing list
> Owasp-board at lists.owasp.org
sarah.baso at owasp.org
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