[Owasp-board] Member Nation Portal

Wed Dec 4 21:00:04 UTC 2013

Board members -

This came up briefly on Monday's budget call, but I wanted to provide some
additional operational details on the portal that the staff would like to
transition to in 2014.

Details are available here:

https://docs.google.com/a/owasp.org/document/d/1yDTFCdmmZN3t732sqHTOFHMhQrXgUC46YbgDhGROcXM/edit

Additionally -  here is a short video demo put together by another
organization about the portal: http://www.youtube.com/watch?v=g7s5j-i9BUU

Info about Member Nation by Fonteva:
http://www.fonteva.com/products/membernation/

*Operational Notes:*

   - The transition to Member Nation is MUCH MORE than a new system for
   membership and event registration, it is a community management platform
   that will give us tools to assist with volunteer management and recognition
   and a place for dynamic update of project and chapter related data so we
   can gather metrics and run reports.  It will also be a one stop shop for
   community members to manage all their information membership, event,
   chapters, projects, volunteer and other ways they interact with OWASP.
   - The critical points are that in order to implement as smooth a
   transition as possible, we would like to have a 3 month roll out plan
   (starting no later than January 1) to be completed by end of Q1 when our 2
   year contract with cvent expires.  Additionally, I know there were some
   points of frustration and lack of communication in the move from Regonline
   to Cvent a couple year ago, so the more time we have to plan and work on
   the roll out plan, the better.
   - The OWASP Staff will manage the set up of events and other
   administration of the portal - and will receive training as part of our set
   up costs. The portal does support various access controls and "roles" for
   members of the community (i.e. chapter leader, project leader, event
   planner).

*Financial*

There will be a one time set up cost of $45,689 and an ongoing annual
portal user fee of $13,500 - so a total of $59,189 for the first year. This
$13,5000 will significantly reduce our annual costs for other registration
and membership systems (estimated at $24856). And enable us to dramatically
decrease our fees over the next several years.

Please let me know any additional questions you have.

Regards,
Sarah Baso

-- 
Executive Director
OWASP Foundation

sarah.baso at owasp.org
+1.312.869.2779
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