[Owasp-board] board member/trainer travel reimbursement - vote for clarification

Wed Jan 25 22:11:25 UTC 2012

I wouldn’t do it that way. Right now trainers are responsible for their own travel expenses and so I think it should remain the same.

This means that, in our case for example, the board members can request reimbursement for their travel expenses to attend the conference as board members, but any extra days there for training cannot be expensed.

This is cleaner and simpler.

-Dave

From: Kate Hartmann [mailto:kate.hartmann at owasp.org] 
Sent: Wednesday, January 25, 2012 4:19 PM
To: 'Eoin'
Cc: 'Dave Wichers'; 'Michael Coates'; 'OWASP Foundation Board List'
Subject: RE: [Owasp-board] board member/trainer travel reimbursement - vote for clarification

Spelling out, specifically, that if the foundation is paying for travel and accommodations for the trainer to participate in the event in another fashion (i.e. board member, committee representative, etc.) than the additional cost of adding the training days would be deducted from the trainer revenue.

Kate Hartmann

Operations Director

301-275-9403

www.owasp.org <http://www.owasp.org/>  

Skype:  Kate.hartmann1

From: Eoin [mailto:eoin.keary at owasp.org] 
Sent: Wednesday, January 25, 2012 4:10 PM
To: Kate Hartmann
Cc: Dave Wichers; Michael Coates; OWASP Foundation Board List
Subject: Re: [Owasp-board] board member/trainer travel reimbursement - vote for clarification

What amendment??

On 25 Jan 2012, at 20:05, "Kate Hartmann" <kate.hartmann at owasp.org> wrote:

I have asked for an amendment to the training agreement.

Kate Hartmann

Operations Director

301-275-9403

www.owasp.org <http://www.owasp.org/>  

Skype:  Kate.hartmann1

From: owasp-board-bounces at lists.owasp.org [mailto:owasp-board-bounces at lists.owasp.org] On Behalf Of Dave Wichers
Sent: Wednesday, January 25, 2012 2:56 PM
To: 'Michael Coates'; 'OWASP Foundation Board List'
Subject: Re: [Owasp-board] board member/trainer travel reimbursement - vote for clarification

This actually doesn’t affect the conference committee. They aren’t paying for any of the travel. This is board/foundation budget only.

-Dave

From: owasp-board-bounces at lists.owasp.org [mailto:owasp-board-bounces at lists.owasp.org] On Behalf Of Michael Coates
Sent: Wednesday, January 25, 2012 1:40 PM
To: OWASP Foundation Board List
Subject: Re: [Owasp-board] board member/trainer travel reimbursement - vote for clarification

These seem like good ideas.  I like Dave's approach.

Since this involves both spending of the board travel budget and also impacts the conference committee, I recommend we offer this suggested policy to the conference committee and ask for their thoughts and approval.  We should continually work to empower our committees.

Can we draft up this idea, send it their way and ask for a response within 1 week (is that fast enough for your needs Kate?).

Michael Coates

OWASP

michael.coates at owasp.org

On Jan 24, 2012, at 8:16 PM, Seba wrote:

I agree with Dave's suggestions

On Tue, Jan 24, 2012 at 11:58 PM, Jim Manico <jim.manico at owasp.org> wrote:

Good conversation and good call from Dave. These kind of sensible and fair decisions are crucial in order to rebuild trust with our community.

--

Jim Manico

(808) 652-3805 <tel:%28808%29%20652-3805> 

On Jan 24, 2012, at 2:55 PM, Kate Hartmann <kate.hartmann at owasp.org> wrote:

Thought it best to go directly to the people effected.  The training is spelled out well, just fine tuning.

Kate Hartmann

OWASP Operations Director

On Jan 24, 2012, at 5:52 PM, Thomas Brennan <tomb at owasp.org> wrote:

Why is this not a conference committee issue?

Also agree with Dave.

Semper Fi,

Tom Brennan

http://www.linkedin.com/in/tombrennan

9732020122

On Jan 24, 2012, at 5:48 PM, Matt Tesauro <matt.tesauro at owasp.org> wrote:

Interesting.

I tend to agree with Dave on this.  If the board member was going to travel to the conference on OWASP dime anyway, the only additional cost to the Foundation is the extra hotel days.  Its pretty safe to assume that Eoin's air fare two days later (in the example Dave used) would have been roughly the same as it is for him to arrive a bit earlier for training.  The only additional cost would then be those two days in the hotel.

So...

I vote "No" on the proposal from Kate

  and

I vote "Yes" on the alternative proposal from Dave.

--
-- Matt Tesauro
OWASP Board Member
OWASP WTE Project Lead
http://www.owasp.org/index.php/Category:OWASP_Live_CD_Project
http://AppSecLive.org <http://AppSecLive.org/>  - Community and Download site

On Tue, Jan 24, 2012 at 4:26 PM, Dave Wichers <dave.wichers at owasp.org> wrote:

I think the policy should be that the additional costs of staying extra for training should be deducted.

For example, if Eoin has to fly to the U.S. anyway, that’s covered by OWASP. If he then stays for 2 extra days to deliver training, then those two extra days of hotel, food, whatever are deducted.

So I vote NO as originally proposed. I would vote YES to my suggested change.

-Dave

From: owasp-board-bounces at lists.owasp.org [mailto:owasp-board-bounces at lists.owasp.org] On Behalf Of Kate Hartmann
Sent: Tuesday, January 24, 2012 4:56 PM
To: OWASP Foundation Board List
Subject: [Owasp-board] board member/trainer travel reimbursement - vote for clarification

When a board member is traveling to participate in an OWASP event, their travel and accommodations are charged to the foundation, not to the event.

I need to clarify what portion of this would be deducted (if any) from training revenue due to the board member.  As a general rule, OWASP does not cover travel and accommodations for trainers.

I propose 50% of the travel cost and the additional accommodation nights for the training be covered by the trainer/board member.

Please reply yes or no.

Thank you.

Kate Hartmann

Operations Director

301-275-9403

www.owasp.org <http://www.owasp.org/>  

Skype:  Kate.hartmann1

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