[Owasp-board] Budgeting

Kate Hartmann kate.hartmann at owasp.org
Mon Mar 7 19:13:17 UTC 2011


From my perspective, there are too many crossover expenses to take things to that level right one.  One example of a crossover expense would be insurance.

For now I would not think that all the app sec budgets would wrap into the GCC, but we can revisit this if necessary

Kate Hartmann
OWASP Operations Director


On Mar 7, 2011, at 12:39 PM, Mark Bristow <mark.bristow at owasp.org> wrote:

> Kate,
> 
> This actually brings up a good question that came up to me (and I didn't have a good answer).  For the GCC budget, should all Conference budgets roll-up under ours?  The way we submitted our budget this year was just for GCC operational expenditures and new programs, not for "routine" conference planning expenses (like venue deposits, catering .......) nor their associated revue items (Sponsorships, ticket sales, training.....).  I can make a case either way personally, but if we do need to include all the conference budget items, we'll need to re-structure the GCC budget as it currently ONLY accounts for GCC operational expenditures not overall conference P&L.
> 
> -Mark
> 
> On Mon, Mar 7, 2011 at 11:29 AM, Kate Hartmann <kate.hartmann at owasp.org> wrote:
> I am excited that the committees are looking ahead and planning their initiatives for 2011 and beyond.  This is very critical to OWASP’s future.  As part of the planning process, the committees are now looking at budgets – assigning a cost to their initiatives.
> 
>  
> 
> Just a few words of advice as you work on your budgets…
> 
>  
> 
> A budget is more than just a list of what we are going to spend money on.  A budget usually begins with an income, or revenue amount, and then distributes expenses according to expected revenue. 
> 
>  
> 
> The Foundation’s general operating expenses run about $250,000.  Revenue (based on 2010 numbers) from membership, conferences, and other miscellaneous sources, are approx. $382,000.  One idea that had been discussed earlier was taking the difference between revenue and expenses (roughly $132000) and dividing that among the 7 committees and asking the committees to use this number as their threshold for the budget.  This amount would come to $18,000/committee.
> 
>  
> 
> I have seen budgets from three committees (one that has been approved) that total – just these three - $150,000.  This amount already exceeds the available expected surplus.
> 
>  
> 
> So, my challenge to all of you is to think about and include in your proposal, how your initiatives will pay for themselves.  Will there be an increase in membership?  Will there be conference sponsorships?  Will there be corporate supporters?  Will there be donations?  I think these are important questions to answer with each budget proposal.  If we are looking for a budget, I think we also need to take ownership of these resources and understand where they will be coming from.
> 
>  
> 
> There is a ton of information on budgeting and planning available.  Attached are a couple of links. I find information from www.blueavocodo.org to be easy to understand.
> 
>  
> 
> I think that a discussion on budgeting and resources is a great topic for our upcoming Committee Chair meeting.
> 
>  
> 
> http://managementhelp.org/finance/np_fnce/np_fnce.htm
> 
> http://www.mademan.com/mm/how-create-budget-non-profit.html
> 
> http://www.ehow.com/how_4927144_create-nonprofit-operating-budget.html
> 
> http://www.blackbaud.com/products/financial/finance_overview.aspx
> 
> http://www.blueavocado.org/content/nonprofit-budgets-have-balance-false
> 
>  
> 
>  
> 
> Kate Hartmann
> 
> Operations Director
> 
> 301-275-9403
> 
> www.owasp.org
> 
> Skype:  Kate.hartmann1
> 
>  
> 
> 
> _______________________________________________
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> 
> 
> 
> -- 
> Mark Bristow
> (703) 596-5175
> mark.bristow at owasp.org
> 
> OWASP Global Conferences Committee Chair - http://is.gd/5MTvF
> OWASP DC Chapter Co-Chair - http://is.gd/5MTwu
> AppSec DC Organizer - https://www.appsecdc.org
> 
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