[Owasp-board] Extra hours for chapter committee

Kate Hartmann kate.hartmann at owasp.org
Mon Aug 8 12:27:27 UTC 2011

Sarah is correct.  As of May
https://www.owasp.org/index.php/Minutes_May_2,_2011 most of the fiduciary
responsibilities were assigned to the committees and their budgets. The
committee chair needs to approve the budget allocation above what was
originally laid out in their budget that was approved. (i.e. 5 hrs/week for
committee work).

To date, there has been no increase in revenue.  This essentially means
there is little to no budget allocation outside of the committee's approved
budgets for discretionary spending on additional hours or additional travel.
Additionally, I was incorrectly under the impression that the board's travel
and accommodations for conferences were expensed against the conference.
This means that all travel/accommodations to Dublin, and AppSec USA would
need to be charged against any spare budget that exists for the foundation.

Kate Hartmann
Operations Director
Skype:  Kate.hartmann1

-----Original Message-----
From: Sarah Baso [mailto:sarah.baso at owasp.org] 
Sent: Sunday, August 07, 2011 4:31 PM
To: Tom Brennan
Cc: Kate Hartmann; Tin Zaw; OWASP Foundation Board List; Mark Bristow
Subject: Re: [Owasp-board] Extra hours for chapter committee

I think maybe we are not understanding each other... I am not clear how
"Just bill your actual time on approved projects by Kate."
provides any answer to my request to Kate and Tin. I am asking for
permission to to bill actual hours-- 20 to 25 this week, and ideally
15 or so  (over the 5 i am currently approved for on an ongoing basis) in
future weeks for "projects" or items such as chapter related requests from
the global feedback form, staying up to date on chapter metrics,
facilitating schwag requests, and checking in with chapters on current
activity (things that have already been on my "task list"
but are taking much more than 5 hrs a week). Kate has told me she needs to
know how things are getting billed (i.e. Chapters committee budget or
other). So my understanding is that as it now stands I would need approval
from Kate and the committee. It is not efficient for me to send this same
email on a weekly basis when it is clear to me after seeing a continued (and
growing ) needs for work on the chapter committee over the past 4 months.
Additionally, it is hard for me to understand how to prioritize my time in
addressing needs when I don't know whether I will be working 5 or 15 or 20
hours from one week to another.

I have included mark on this last email because I think there is a
conference need for more help on projects but this is not in the committee
budget. So I request hours for a "project" from Kate and then she asks what
committee budget this is for an if the committee does not have the budget to
cover this we are just in the same cycle as we are currently. so, does that
mean the committee chairs just need to request more money or do we need more
money in the foundation bank account ( which is what I have been led to
believe based on previous threads), or is this a matter of everyone being on
the same page for work flow?

I understand that there is an election starting tomorrow and decisions are
on hold - which is why I asked for approval for the upcoming week ( at a
minimum) and am noting that this will be an ongoing request based on the
amount of time needed to currently address chapters (and
conference) needs in a timely manner.

Best regards,

Sent from my iPhone

On Aug 7, 2011, at 10:20 AM, Tom Brennan <tomb at owasp.org> wrote:

> Just bill your actual time on approved projects by Kate.
> Semper Fi,
> Tom Brennan
> Tel: 973-202-0122
> On Aug 7, 2011, at 9:50 AM, Sarah Baso <sarah.baso at owasp.org> wrote:
>> Kate and Tin-
>> I have quite a bit of work to do this upcoming week to stay on top of 
>> things for the chapter committee-- setting up new chapters, sending 
>> emails out regarding inactive chapters, and following up with email 
>> inquiries. I also have some other work on shwag requests and the 
>> chapters workshops.
>> At least for this week can extra hours (20-25) be approved for this work?
>> I also think we need to figure out how to increase  this every week 
>> because I am paid for an average of 5 hrs/week and the 
>> chapters-related work could really use closer to 15 or 20 per week.
>> Thanks, Sarah
>> Sent from my iPhone
>> _______________________________________________
>> Owasp-board mailing list
>> Owasp-board at lists.owasp.org
>> https://lists.owasp.org/mailman/listinfo/owasp-board

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