[Owasp-board] Membership assistance - Vote Required

Tom Brennan - OWASP tomb at owasp.org
Thu Nov 4 18:41:08 UTC 2010

I thought I said naked?  ;)

Concerning membership management - adding operational additional employee
costs to OWASP Foundation is a concern of mine --  I would rather see a
investment in our existing CRM
http://www.salesforcefoundation.org/products/nonprofit_starter_pack system
to deal with membership management, eliminate cevent and provide detailed
management and reporting for back office tasks such as case management
website inquires, project management etc..(all well within scope of this
platform btw)  We have a extremely powerful platform deployed currently
however I am a bit side tracked with my new company to invest what I
estimate is another 80 hrs in this project at this time. I have spoken to
(2) firms 1.  http://www.cleartask.com/index_page 2.
http://www.teamheller.com firms about our needs and they can help out at a
discounted rate.

The 140 emails example should be a written form inquiry on the
owasp.orgwebsite concerning category and needthat is tracked,
assigned and managed
to completion - I agree that owasp at owasp.org is a really bad way to try to
run this .org

So I suggest instead of a quick vote email that you join us at the OWASP DC
meeting and we talk over what we have, what we need to run OWASP foundation
efficiently in project management,public relations, etc..etc..  this item in
depth for the Nov meeting (BTW what time, location are we doing that?)
2011 budget can the be reviewed to see if we can accommodate it with
outsourcing, subcontracting, in-sourcing with worldwide resources.


On Thu, Nov 4, 2010 at 1:49 PM, Kate Hartmann <kate.hartmann at owasp.org>wrote:

>  I would like to ask you to approve the addition of a part time OWASP
> administration person to our team.
>  Since I started in 2008, we have gone from approximately 175 individual
> members to over 1000 individual members.  We had 4 conferences in 2007 and
> had at least 15 events globally in 2010.  We have added global committees to
> help us address our collective priorities.  We have increased the size of
> the Foundation board to 7.  We have added at least 30 chapters. We have
> increased global awareness and size, but not the infrastructure.
>  Until recently, I’ve been able to keep on top of things, but it is
> becoming more and more difficult.  I receive over 130 emails/day that
> require some sort of follow up.  While preparing for AppSec US in NYC, Tom
> Brennan illustrated the volume by saying, “you get up, get a cup of coffee
> and open your computer.  Next thing you know, it’s 4pm, your coffee is cold
> and you’re still in your bathrobe.”
>  Alison did an AWESOME job while I was out.  With the rush of 3rd and 4thquarter events, I know that she was instrumental in in the processes for
> LASCON and AppSec DC.  I had an out of office message up and lots of the
> questions went to her.  Lots of individuals decided to wait, though.
>  In any case, we are growing and I’m afraid I am “The single point of
> failure.”  If I miss something or have to prioritize based on time
> sensitivity, it becomes obvious.  I want to be able to maintain the positive
> image of the Foundation.
>  While I believe there is enough work for each committee to have their own
> administrative assistant, I think that a single, part time person to work on
> the administrative details for the membership committee would be a great
> place to start.  Membership kits, shipping, follow up reminders, telephone
> calls, corporate supporter items, data entry, etc.  Membership is currently
> the most labor intensive process we have.  I have been working on changing
> that process, but the effort gets derailed by the tasks.
>  The cost would be approx. $1200/month ($15/hr at 20 hrs/week).  I have a
> tentative job description attached.  I have had several people indicate they
> would be interested in something like this, so the question becomes who to
> pick.
> Kate Hartmann
> Operations Director
> 301-275-9403
> www.owasp.org
> Skype:  Kate.hartmann1
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