[Owasp-board] VOTE REQUIRED: Re-allocation of non-used funds from exiting 2010 150K budget to the OWASP Summit 2011

Matt Tesauro matt.tesauro at owasp.org
Mon Dec 20 19:55:13 UTC 2010

I vote yes as well.

Agenda Item for January Board Call:
For future reference, lets just assume the Summit is going to cost
~$200K USD and if we are going to do summits every 2 years, set aside
funds in the off years to cover the cost.

We're fortunately in a good place this year to make up the ~ $150K
shortfall but if the summit is truly important to OWASP, we should plan

Decisions to make:
(1) decide if were are going to hold a summit every 2 years
(2) if yes to (1), decide how we are going to allocate funds *proactively*
(3) decide if we need to conduct a 'lessons learned' from each summit to
enhance those that follow.


-- Matt Tesauro
OWASP Board Member
OWASP WTE Project Lead
http://AppSecLive.org - Community and Download site

On 12/20/2010 07:00 AM, dinis cruz wrote:
> Board, please vote on the following item:
> *Item: Re-allocation of non-used funds from exiting 2010 150K budget to
> the Summit*
> *
> *
> Rational: Any $ from the existing $150, 000 USD 2010 OWASP investment
> budget, that is currently (20th Dec 2010) not scheduled to be spent,
> should be allocated to cover travel expenses for Summit attendees, for
> example OWASP Leaders (the selection criteria is currently being finalized).
> This is just an internal financial move, that only affects the funds
> already committed to be spent in 2010.
> Operational guidelines:
>     * The operational budget for the Summit should be the original
>       $50,000 USD, but should NOT be used to pay for any non-Summit
>       organization team participation expenses. This budget should only
>       include expenses such as:
>           o Venue costs (currently projected to be $20,000 USD)
>           o Sarah Baso cost - Summit Organization team member that is
>             not going to the Summit ($2,000 USD)
>           o Brazilian Delegation organization 'experiment' (5,000 USD)
>           o Design (nothing at the moment)
>           o Marketing (nothing at the moment)
>           o Extra WIKI Admin help and maybe another Summit Team member (TBD)
>           o Extra participant's trips costs (for the cases where we
>             should add a bit of extra $100sUSD to the trips so that our
>             Leader doesn't suffer to much getting to the Summit)
>           o Other Summit related expenses (for example extra Wifi)
>     * The OWASP Board summit participation should come from the 30k
>       OWASP Board budget
>     * The 'Active Committee' members budget should come from
>       the 30k Fund allocated to the leaders
>     * Other items that have not been scheduled to be spent by Feb 2011
>       should be allocated to the 'Summit Attendees travel fund'
> Thanks
> Dinis Cruz
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