[Owasp-board] (BOARD PLEASE READ) Re-structuring the Summit's financials

dinis cruz dinis.cruz at owasp.org
Mon Dec 20 12:51:29 UTC 2010

We don't have a good picture on the 2011 budget since we still don't know
how much we will end up spending on the Summit and Alison will have to close
the accounts on the current year.

The current move is to reallocate the parts of the 2010 150k budget that are
not being used.

Dinis Cruz

On 19 December 2010 15:31, Seba <seba at owasp.org> wrote:

> I support your idea. We have the funds to do it and we need to have all
> active owasp people at the Summit.
> One question though: how will this impact the 2011 budget? do we have to
> cut costs on other activities?
> --Seba
> On Sun, Dec 19, 2010 at 10:49 AM, dinis cruz <dinis.cruz at owasp.org> wrote:
>> Ok, we need to make a quick decision on the Summit financials because the
>> team is starting to freak out, lose energy and make bad decisions (for
>> example asking our leaders to have a much harsher trip to the Summit just to
>> save a couple 100USDs). Note that I'm still working on the criteria and
>> mappings of the ranking system that will help us to prioritize the next
>> batch of sponsorships (see 2nd sheet in
>> https://spreadsheets1.google.com/a/owasp.org/ccc?key=tcDoDQQG__KLCQ0N6533LZg&hl=en#gid=0)
>> but we need to make a couple decisions this week.
>> Here is what I propose (please give me your feedback before I submit an
>> official VOTE request)
>>    - The operational budget for the Summit should be the original $50,000
>>    USD, but should NOT be used to pay for any non-Summit organization team
>>    participation expenses. This budget should only include expenses such as:
>>       - Venue costs (currently projected to be $20,000 USD)
>>       - Sarah Baso cost - Summit Organization team member that is not
>>       going to the Summit ($2,000 USD)
>>       - Brazilian Delegation organization 'experiment' (5,000 USD)
>>       - Design (nothing at the moment)
>>       - Extra WIKI Admin help and maybe another Summit Team member (TBD)
>>       - Extra participant's trips costs (for those cases where we should
>>       add a bit of extra $100sUSD to the trips so that our Leader doesn't suffer
>>       to much getting to the Summit)
>>       - Other Summit related expenses (for example extra Wifi)
>>    - The OWASP Board summit participation should come from the 30k OWASP
>>    Board budget
>>    - The 'Active Committee' members budget should come from the 30k Fund
>>    allocated to the leaders (that has barely been used). It is
>>    quite interesting and telling that our leaders have not tried to use this
>>    fund to cover their expenses
>> At this stage this is just an internal financial move, where basically
>> what I'm proposing is to readjust the $150,000USD investment plan we set-up
>> to take into account the Summit.
>>  In fact, I would say that any $ from that 150k, that is currently (19th
>> Dec 2010) not scheduled to be spent, should be allocated to cover travel
>> expenses from our leaders to the Summit.
>> There is also the mappings of the Chapters funds that should be competed
>> soon and should provide more Summit Sponsorship dollars
>> What do you think? Anybody opposed to this move?
>> Approving this will make a lot of difference to the Summit team, and will
>> show them that the OWASP Board is 100% behind the Summit (and as you can see
>> from one of the emails I forwarded to you, they need a bit of love from you
>> :)  )
>> And before you ask, here is where we are in terms of Summit Sponsorships
>>    - As you can see here<http://www.owasp.org/index.php/Summit_2011_Attendees_And_Sponsors>, there are already 17 participants whose expenses are covered by their
>>    employees (and I expect this number to grow significantly since we are
>>    getting to a point where there is starting to be peer-pressure between
>>    participant's companies to cover their own employees costs :)  )
>>    - We have created the multiple sponsorships packages and there have
>>    been already a number of contacts interested:
>>    http://www.owasp.org/index.php/Summit_2011#tab=Corporate_Sponsorship
>>    - The Wikipedia type funding-drive idea is almost ready, see here for
>>    the first 'personal request' by Jeff (with more to come)
>>    http://www.owasp.org/index.php/Summit_Funding/Jeff_Williams
>> Thanks
>> Dinis Cruz
>> _______________________________________________
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>> Owasp-board at lists.owasp.org
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