[Owasp-board] (BOARD PLEASE READ) Re-structuring the Summit's financials

Seba seba at owasp.org
Sun Dec 19 15:31:58 UTC 2010

I support your idea. We have the funds to do it and we need to have all
active owasp people at the Summit.

One question though: how will this impact the 2011 budget? do we have to cut
costs on other activities?


On Sun, Dec 19, 2010 at 10:49 AM, dinis cruz <dinis.cruz at owasp.org> wrote:

> Ok, we need to make a quick decision on the Summit financials because the
> team is starting to freak out, lose energy and make bad decisions (for
> example asking our leaders to have a much harsher trip to the Summit just to
> save a couple 100USDs). Note that I'm still working on the criteria and
> mappings of the ranking system that will help us to prioritize the next
> batch of sponsorships (see 2nd sheet in
> https://spreadsheets1.google.com/a/owasp.org/ccc?key=tcDoDQQG__KLCQ0N6533LZg&hl=en#gid=0)
> but we need to make a couple decisions this week.
> Here is what I propose (please give me your feedback before I submit an
> official VOTE request)
>    - The operational budget for the Summit should be the original $50,000
>    USD, but should NOT be used to pay for any non-Summit organization team
>    participation expenses. This budget should only include expenses such as:
>       - Venue costs (currently projected to be $20,000 USD)
>       - Sarah Baso cost - Summit Organization team member that is not
>       going to the Summit ($2,000 USD)
>       - Brazilian Delegation organization 'experiment' (5,000 USD)
>       - Design (nothing at the moment)
>       - Extra WIKI Admin help and maybe another Summit Team member (TBD)
>       - Extra participant's trips costs (for those cases where we should
>       add a bit of extra $100sUSD to the trips so that our Leader doesn't suffer
>       to much getting to the Summit)
>       - Other Summit related expenses (for example extra Wifi)
>    - The OWASP Board summit participation should come from the 30k OWASP
>    Board budget
>    - The 'Active Committee' members budget should come from the 30k Fund
>    allocated to the leaders (that has barely been used). It is
>    quite interesting and telling that our leaders have not tried to use this
>    fund to cover their expenses
> At this stage this is just an internal financial move, where basically what
> I'm proposing is to readjust the $150,000USD investment plan we set-up to
> take into account the Summit.
> In fact, I would say that any $ from that 150k, that is currently (19th Dec
> 2010) not scheduled to be spent, should be allocated to cover travel
> expenses from our leaders to the Summit.
> There is also the mappings of the Chapters funds that should be competed
> soon and should provide more Summit Sponsorship dollars
> What do you think? Anybody opposed to this move?
> Approving this will make a lot of difference to the Summit team, and will
> show them that the OWASP Board is 100% behind the Summit (and as you can see
> from one of the emails I forwarded to you, they need a bit of love from you
> :)  )
> And before you ask, here is where we are in terms of Summit Sponsorships
>    - As you can see here<http://www.owasp.org/index.php/Summit_2011_Attendees_And_Sponsors>, there are already 17 participants whose expenses are covered by their
>    employees (and I expect this number to grow significantly since we are
>    getting to a point where there is starting to be peer-pressure between
>    participant's companies to cover their own employees costs :)  )
>    - We have created the multiple sponsorships packages and there have
>    been already a number of contacts interested:
>    http://www.owasp.org/index.php/Summit_2011#tab=Corporate_Sponsorship
>    - The Wikipedia type funding-drive idea is almost ready, see here for
>    the first 'personal request' by Jeff (with more to come)
>    http://www.owasp.org/index.php/Summit_Funding/Jeff_Williams
> Thanks
> Dinis Cruz
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