[Owasp-board] FW: GCC VOTE: GCC Governance Document

Kate Hartmann kate.hartmann at owasp.org
Mon Dec 13 18:45:03 UTC 2010

I just wanted to make sure you are aware of the great work being done by
Mark on the GCC.  


I would like the board to consider modifying his "governance" model for all
committees and providing them as a form of "top down" guidance and direction
from the board member rep.


Kate Hartmann

Operations Director


 <http://www.owasp.org/> www.owasp.org 

Skype:  Kate.hartmann1


From: Mark Bristow [mailto:mark.bristow at owasp.org] 
Sent: Monday, December 13, 2010 1:20 PM
To: neil at owasp.org
Cc: Eoin; Richard Greenberg; Cassio Goldschmidt; Ralph Durkee; Lucas
Ferreira; John Wilander; Kate Hartmann
Subject: Re: GCC VOTE: GCC Governance Document


Buler? Buler?


Mark Bristow: Approve

Eoin: Approve

John Wilander: 

Lucas Ferreira: 

Richard Greenberg: 

Ralph Durkee: 

Neil Matatall: Approve

Cassio Goldschmidt: 


On Mon, Dec 13, 2010 at 12:48 AM, neil at owasp.org <neil at owasp.org> wrote:


Sent from my mobile phone. 

----- Reply message -----
From: "Eoin" <eoin.keary at owasp.org>
Date: Sun, Dec 12, 2010 1:13 pm
Subject: GCC VOTE: GCC Governance Document
To: "Mark Bristow" <mark.bristow at owasp.org>
Cc: "Richard Greenberg" <richard.greenberg at owasp.org>, "Neil Matatall"
<neil at owasp.org>, "Eoin" <eoin.keary at owasp.org>, "Cassio Goldschmidt"
<cassio at owasp.org>, "Ralph Durkee" <ralph.durkee at owasp.org>, "Lucas
Ferreira" <lucas.ferreira at owasp.org>, "John Wilander"
<john.wilander at owasp.org>, "Kate Hartmann" <kate.hartmann at owasp.org>

It has my vote, seems robust and fair.

On 12 Dec 2010 21:03, "Mark Bristow" <mark.bristow at owasp.org> wrote:



As discussed on friday's call.  I am submitting a slightly modified GCC
Governance document for vote (dropped travel to 1 event per 2 year period,
and added alternate travel approval method).  To be adopted, the vote must
be unanimous (as this was not required of you prior to signing up for the

I vote to approve.





OWASP Global Conferences Committee Governance

The OWASP Global Conferences Committee (GCC) shall determine location,
frequency and to oversee and direct OWASP conferences, speakers and

The Global Conferences Committee shall be comprised of representatives as
nominated by the OWASP membership in compliance with the process at
http://www.owasp.org/index.php/How_to_Join_a_Committee.  Once a Member has
been nominated to the committee, the current members shall vote on that
Member's application.  If approved, the committee shall submit the
application to the OWASP Board for final approval before sitting a new
committee member.

The GCC Members shall elect a Chair to serve a term of 12 months at the
first meeting each calendar year.


*	Members are responsible for attending at least 75% of the regular
scheduled meetings.
*	Members are responsible for voting 


*	Attend or send a GCC Representative to all OWASP Board Meetings
*	Schedule and conduct GCC Regular Meetings
*	Manage GCC Budget
*	Provide meeting minutes

Regular Meetings
A regular meeting of the OWASP Global Conferences Committee shall be held at
least quarterly in each calendar year.  Meetings will be scheduled based on
the availability of the majority of the members and may be conducted in
person and/or virtually.  Additional regular meetings may be called by the
GCC Chair.  Meetings shall be scheduled at least one week in advance and
will be open for any OWASP Member to attend.

A majority of the number of GCC Members shall constitute a quorum for the
transaction of GCC business.  If quorum is not established, the chair may
adjourn the meeting.

Minutes of the meeting shall be recorded by the chair, or their designee and
made available to all OWASP members

Any GCC Member can request a vote on an action.  Any action taken by the GCC
shall be decided by the majority (50% + 1) of the GCC Members.  Voting will
generally occur during regular meetings, however any votes recorded via
email shall be open for 24 hours or until a majority has been established.

Conflict of Interest
No GCC member shall be permitted to vote on matters involving a conference
they are organizing, their home chapter, or any self identified matter where
the objectivity of the member may be in question.  Any conflict of interest
shall be entered into the minutes.

Removal from Committee
A committee Member may be removed when

*	The Member participates in less than 50% of regular meetings in a
calendar year
*	The Member does not participate in any regular meetings in a 90 day
period without providing prior notice to the chair
*	A motion for removal is approved via a unanimous vote of the other
committee Members

The Chair may be removed at any time by a majority vote of the other
committee members.  A new temporary chair shall immediately be elected to
complete the term of the outgoing chair.

>From time to time, committee members may travel on behalf of the committee
and at the expense of the OWASP Foundation.  Any such travel shall first be
approved by the Chair, availability of funds confirmed, and notification of
travel be provided to the other committee Members.  In the event that the
Chair denies the request, or is unavailable, travel may be approved by
concurrence of any two GCC members (non-inclusive of the traveling member)
so long as funds are available.

Upon return, the traveling Member shall submit an expense report to the
Chair with receipts for any

*	Transportation (Airfare, POV, Train, Bus ect)

*	POV will be reimbursed at $.50 a mile

*	Lodging (Room Charges, Taxes and Fees)
*	Meals/Incidental Expenses

Transportation and Lodging expenses will be reimbursed at the rate of actual
expenses incurred.   Meals/Incidental expenses shall be reimbursed on actual
expenditures with a daily cap as defined by the US General Services
Administration ( <http://www.gsa.gov/portal/category/100120>
http://www.gsa.gov/portal/category/100120) or US Department of State Per
Diem Rate ( <http://aoprals.state.gov/web920/per_diem.asp>
http://aoprals.state.gov/web920/per_diem.asp) for the destination.

Mark Bristow
(703) 596-5175
mark.bristow at owasp.org

OWASP Global Conferences Committee Chair - http://is.gd/5MTvF
OWASP DC Chapter Co-Chair - http://is.gd/5MTwu
AppSec DC Organizer - https://www.appsecdc.org

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