[Global_chapter_committee] Finances Section of the Chapter Leader Handbook

Kate Hartmann kate.hartmann at owasp.org
Tue Jun 28 15:46:37 EDT 2011

During the last Chapter Committee Call, the topic of the Finance Section of
the Handbook and it's impending update was discussed.  The date for this to
be completed was set as July 11 (for the Board Meeting).


We are seeing some reimbursement requests for items that do not fall within
the current reimbursement guidelines:

*	(Meeting venue rental. 
*	Refreshments for a meeting. 
*	Promotion of a meeting. 
*	Travel for speakers.

And I believe that we need to clarify what might be considered appropriately
reimbursable items/services.  We need to include contracting services (as
are currently in place in NY and LA) and be sure to include other support
systems for chapters.  One reimbursement request is for hardware.  With a
request for equipment, the issue of proprietary and depreciable Foundation
Equipment arises.  If the Foundation reimburses for the hardware, then it
essentially belongs to the Foundation, even though the funds are "chapter
funds."  Since we are 99.9% volunteer organization, how do you suggest we
manage this?  Also, since we are all in the computer industry and most of
our work is done via the internet on the wiki, can we approve a hardware
purchase for use by a volunteer?


I want to be sure we clarify this, and other situations.  Sarah, I'm not
sure that we are the best people to decide what is appropriate for chapter
support since neither one of us are chapter leaders.  


Kate Hartmann

Operations Director


www.owasp.org <http://www.owasp.org/>  

Skype:  Kate.hartmann1


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