[Owasp-Summit-2011] Analysis of Summit Venues

[Eduardo Neves]

Jason,

We can increase the number of rooms at IGU in a daily cost of US$ 400 per day per room. They have 5 room if we need and the event on FLN proposed very similar conditions.

Regards,

- Eduardo



On Oct 14, 2010, at 1:57 PM, Jason Li wrote:

> I know the Portugal proposal still has a few details to sort out but I submitted a response as I understand the current situation so that we can do an analysis of the proposals.
> 
> Here is the high level summary for 30 funded attendees:
> 
> - Venue Costs: all proposals are about the same (~$13-16k)
> - Breakout Session Room Support: The Brazilian venues have very limited support (1 or 2 rooms); the Portuguese venue has good support (5 rooms)
> - Overall Costs for *Funded* Attendees (venue + flights + accommodations): all proposals about the same (~$58-60k)
> - The fundamental cost difference is accommodations vs. airfare
> 
> Accommodations in Brazil are much cheaper than Portugal, but the *average* cost of flights to Portugal are cheaper than Brazil. As a result, for *funded* attendees, the travel costs are even.
> 
> The difference will be travel costs (flights + accommodations) for *non-funded* attendees. With the Summit in Brazil, the average travel costs for both North American and European attendees is about the same ($1,400 and $1,550 respectively). With the Summit in Portugal, the average travel costs for North American attendees is $1,950 while the average travel costs for European attendees will be only $1,165.
> 
> The Portuguese venue seems more suited to the Summit, but the Brazilian destination seems more suited for non-funded attendee equity. The cost disparity with the Portuguese destination may or may not be a factor that discourages US attendance.
> 
> Having said this, obviously we have many other factors to take into account. There's also the possibility that the Brazilian team can obtain more meeting space at a reasonable cost increase or the Portuguese proposal can negotiate better accommodation pricing.
> 
> See the results from the proposals (sheet "Results") and the cost comparison (sheet "Comparison"):
> https://spreadsheets.google.com/ccc?key=0AmPWntXBBOkMdGdxNnhRZzZsal96dUxBZTJYWmlHTEE&hl=en&authkey=CKOL6qYJ
> 
> Average travel costs were calculated taking lowest priced airfares in an Orbitz search from the following sampling of airports (which is a pool of Board/Summit planning team home airports and other popular airports) to the destination airport flying 2/7 - 2/12:
> BWI - Baltimore, MD (US)
> MSP - Minneapolis/St.Paul, MN (US)
> BHM - Birmingham, AL (US)
> AUS - Austin, TX (US)
> JFK - New York, NY (US)
> ATL - Atlanta, GA (US)
> SFO - San Francisco, CA (US)
> LAX - Los Angeles, CA (US)
> LHR - London, England (UK)
> ARN - Stockholm, Sweden (SE)
> AMS - Amsterdan, Netherlands (NL)
> LIS - Lisbon, Portgual (PT)
> BRU - Brussels, Belgium (BE)
> CDG - Paris, France (FR)
> FRA - Frankfurt, Germany (DE)
> MAD - Madrid, Spain (ES)
> FCO - Rome, Italy (IT)
> ZRH - Zurich, Switzerland (CH)
> DUB - Dublin, Ireland (IE)
> GIG - Rio de Janeiro, Brazil (BR)
> 
> Prices take into account the $140 Brazilian visa fee for US citizens.
> 
> -Jason
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