[Owasp-Summit-2011] Analysis of Summit Venues

[Paulo Coimbra]

Jason,

 

You have mentioned the '(...) possibility that [...] the Portuguese proposal
can negotiate better accommodation pricing' but, although we will try a new
contact to squeeze the prices as much as possible, I doubt we will achieve
any significant additional discount. We will nevertheless keep you informed
and let you know if any progress is reached. 

 

Thanks,

 

Paulo Coimbra,

 <https://www.owasp.org/index.php/Main_Page> OWASP Project Manager

 

From: owasp-summit-2011-bounces at lists.owasp.org
[mailto:owasp-summit-2011-bounces at lists.owasp.org] On Behalf Of Jason Li
Sent: quinta-feira, 14 de Outubro de 2010 17:58
To: owasp-summit-2011 at lists.owasp.org
Subject: [Owasp-Summit-2011] Analysis of Summit Venues

 

I know the Portugal proposal still has a few details to sort out but I
submitted a response as I understand the current situation so that we can do
an analysis of the proposals.

 

Here is the high level summary for 30 funded attendees:

 

- Venue Costs: all proposals are about the same (~$13-16k)

- Breakout Session Room Support: The Brazilian venues have very limited
support (1 or 2 rooms); the Portuguese venue has good support (5 rooms)

- Overall Costs for *Funded* Attendees (venue + flights + accommodations):
all proposals about the same (~$58-60k)

- The fundamental cost difference is accommodations vs. airfare

 

Accommodations in Brazil are much cheaper than Portugal, but the *average*
cost of flights to Portugal are cheaper than Brazil. As a result, for
*funded* attendees, the travel costs are even.

 

The difference will be travel costs (flights + accommodations) for
*non-funded* attendees. With the Summit in Brazil, the average travel costs
for both North American and European attendees is about the same ($1,400 and
$1,550 respectively). With the Summit in Portugal, the average travel costs
for North American attendees is $1,950 while the average travel costs for
European attendees will be only $1,165.

 

The Portuguese venue seems more suited to the Summit, but the Brazilian
destination seems more suited for non-funded attendee equity. The cost
disparity with the Portuguese destination may or may not be a factor that
discourages US attendance.

 

Having said this, obviously we have many other factors to take into account.
There's also the possibility that the Brazilian team can obtain more meeting
space at a reasonable cost increase or the Portuguese proposal can negotiate
better accommodation pricing.

 

See the results from the proposals (sheet "Results") and the cost comparison
(sheet "Comparison"):

https://spreadsheets.google.com/ccc?key=0AmPWntXBBOkMdGdxNnhRZzZsal96dUxBZTJ
YWmlHTEE
<https://spreadsheets.google.com/ccc?key=0AmPWntXBBOkMdGdxNnhRZzZsal96dUxBZT
JYWmlHTEE&hl=en&authkey=CKOL6qYJ> &hl=en&authkey=CKOL6qYJ

 

Average travel costs were calculated taking lowest priced airfares in an
Orbitz search from the following sampling of airports (which is a pool of
Board/Summit planning team home airports and other popular airports) to the
destination airport flying 2/7 - 2/12:

BWI - Baltimore, MD (US)

MSP - Minneapolis/St.Paul, MN (US)

BHM - Birmingham, AL (US)

AUS - Austin, TX (US)

JFK - New York, NY (US)

ATL - Atlanta, GA (US)

SFO - San Francisco, CA (US)

LAX - Los Angeles, CA (US)

LHR - London, England (UK)

ARN - Stockholm, Sweden (SE)

AMS - Amsterdan, Netherlands (NL)

LIS - Lisbon, Portgual (PT)

BRU - Brussels, Belgium (BE)

CDG - Paris, France (FR)

FRA - Frankfurt, Germany (DE)

MAD - Madrid, Spain (ES)

FCO - Rome, Italy (IT)

ZRH - Zurich, Switzerland (CH)

DUB - Dublin, Ireland (IE)

GIG - Rio de Janeiro, Brazil (BR)

 

Prices take into account the $140 Brazilian visa fee for US citizens.

 

-Jason

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