[Global_conference_committee] Summit Planning - Draft RFP
sarah.baso at owasp.org
Mon Jan 30 18:59:43 UTC 2012
Reminder - The Summit RFP Meeting is starting NOW... see below for login
On Mon, Jan 23, 2012 at 11:00 AM, Sarah Baso <sarah.baso at owasp.org> wrote:
> All -
> Based on the doodle responses, the next planning meeting will be held at
> 7pm GMT/UTC on Monday, January 30. I will follow up with a meeting invite
> to this list.
> This call will primarily focus on determining the criteria for Summit
> submissions for the RFP which we plan to email out on Feb. 1.
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> On Tue, Jan 17, 2012 at 1:21 PM, Sarah Baso <sarah.baso at owasp.org> wrote:
>> All -
>> Yesterday we had our first Summit 2013 planning call. Thanks to all
>> who were able to attend. The notes from the call are available here:
>> A few other points of information
>> - Link to initial budget proposal:
>> - Link to Summit 2011 outcomes:
>> - PDF of final report (summary of planning, budget, outcomes,
>> attendees): http://sl.owasp.org/summit2011_finalreport
>> *Next steps: Come up with a list of of criteria to evaluate summit
>> locations/venues/proposals. *
>> Here are the criteria that were used as a starting point for the 2011
>> * o Someone to serve as a local liaison and stay in close contact
>> with the venue*
>> * o Ability to host 30-100 people*
>> * o Cost per attendee not to exceed $2,000 USD
>> * o Conference facilities – multiple small meeting rooms and one big
>> meeting room*
>> * o Apartments or villas if possible (to share living space and save
>> * o 4 to 5 star hotel (with conference facilities in hotel or within
>> walking distance)*
>> * o Maximum 50 km from International Airport *
>> *On the call yesterday, we came up with these ideas *
>> - Easy to travel to, major international travel hub
>> - Near a big city (but not necessarily IN the big city)
>> - Internet connection
>> - Offer cheap lodging - in the past villas (or dormitories) have
>> worked well for group dynamics and collaboration
>> - Consider - whether need entry Visas, this requires added cost
>> and planning
>> - Target audience - Be able to handle lodging for 300 people if
>> not at location, within a close proximity
>> - Local support team
>> - Physical layout -- one large room (to contain everyone) and 5 or
>> so breakout rooms.
>> - On-site catering
>> - Quiet location for getting work done
>> - Consider safety considerations
>> - Can OWASP Foundation cannot manage the funds (no 3rd party)?
>> What is the "ease of doing business” in the location?
>> - Possible to do back to back with another global conference?
>> - City just as important as venue...
>> - Weather conditions in the proposed timef rame
>> *Please use this mailing list to discuss the above criteria... what are
>> the MUSTS for choosing a location and what are the recommendations that
>> will be used in scoring the proposals?*
>> *We hope to have the criteria nailed down to draft a RFP to be emailed
>> out by Feb 1, 2012. The RFP deadline is targeted for April 1, 2012 and
>> hopefully we can make decision by mid April (or May 1 at the very latest).
>> *I will also send out a doodle to schedule another planning call before
>> the end of the month to finalize the RFP.*
>> Looking forward to hearing your thoughts on location/site criteria for
>> the next Summit!
>> Sarah Baso
>> OWASP Operational Support:
>> Conference Logistics & Community Relations
>> Dir: 312-869-2779
>> skype: sarah.baso
> OWASP Operational Support:
> Conference Logistics & Community Relations
> Dir: 312-869-2779
> skype: sarah.baso
OWASP Operational Support:
Conference Logistics & Community Relations
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